Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Toll Road Authority
Secondary Department Head/Elected Official: Roberto Trevino
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 100116
Vendor/Entity Legal Name (if applicable): Electronic Transaction Consultants, LLC
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Electronic Transaction Consultants, LLC for toll collection system - back office solution for the Toll Road Authority for the period of September 1, 2025 - August 31, 2026, at a cost of $7,223,520, and for the County Clerk to execute any applicable bonds to be received (100116), Justification for 0% MWBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature.
end
Background and Discussion:
Electronic Transaction Consultants Corporation will be responsible for maintenance for the toll collection system/backoffice solution for the Toll Road Authority for the period of September 1, 2025 - August 31, 2026 and execution of applicable bonds when received (100116).
Expected Impact:
This request is required to support the tolling systems that generate HCTRA’s main source of revenue. Not having these in place would risk impacting the revenue stream.
Alternative Options:
As these are proprietary systems, this vendor is the only one who can efficiently support them. No other solutions are recommended for this identified need.
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
7/28/2020 |
Page 19, 13b. |
Electronic Transaction Consultants Corporation-Renewal for new term of 9/1/20-8/31/21 for Back Office Solutions Optional Maintenance |
|
10/12/2021 |
21-5361.209 |
Electronic Transaction Consultants Corporation-Renewal for new term of 9/1/21-8/31/22 |
|
8/23/2022 |
22-4788, 286 |
Electronic Transaction Consultants Corporation-Renewal for new term of 9/1/22-8/31/23 |
|
8/29/2023 |
297 |
Electronic Transaction Consultants Corporation-Renewal for new term of 9/1/23-8/31/24 |
|
08/27/24 |
274 |
Electronic Transaction Consultants Corporation-Renewal for new term of 9/1/24-8/31/25 |
Location:
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
$ |
|
Grants - Proposed Budget (To be filled out by Grants staff only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 6/26/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: David Patterson Assistant Director, Tolling Solutions; Branndon Parker, Buyer, Purchasing Department
Attachments (if applicable): Letter