Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 220385
Vendor/Entity Legal Name (if applicable): Outreach Strategists, LLC
MWDBE Contracted Goal (if applicable): 15%
MWDBE Current Participation (if applicable): 100%
Justification for 0% MWDBE Participation Goal: N/A - Goal is not 0% and is listed above
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Outreach Strategists, LLC for marketing, web development and communication services to support outreach and community engagement initiative for the Community Services Department for the period of April 4, 2024 - April 3, 2025, at a cost of $593,580 (220385), MWDBE Contracted Goal: 15%, MWDBE Current Participation: 100%.
end
Background and Discussion:
Hurricane Harvey hit the area August 25-27 of 2017, flooding the region with an unprecedented rainfall that inundated Harris County. This flooding caused damage to homeless shelters, apartments, and housing complexes serving the region’s historically underserved communities.
With affordable housing supply at a critical low before Hurricane Harvey, the County made concerted efforts to preserve existing housing, expand new construction of owner and renter units, offer down-payment assistance to eligible homebuyers, and other housing development and social services.
Now post-Harvey, HCCSD continues to invest in affordable housing and supportive services for residents most impacted by the disaster, many of which have limited access to information on how to access critical resources available to them.
HCCSD must provide accessible and easy to navigate information readily available to Harris County residents in need of the services the department provides to the community.
An effective communications and web development consultant shall be able to build an improved website to act as a central information hub and increase access to HCCSD program information during disaster events, in preparation for them, and after a disaster as well as during non-disaster periods when vulnerable populations are still in need of services to build resiliency.
HCCSD will utilize the Community Development Block Grant (CDBG), CBDG for Disaster Recovery, HOME Investment Partnerships Program Grants, and other funding awarded to Harris County by the U.S. Department of Housing & Urban Development.
Expected Impact:
HCCSD expects to have a single, central website that is user friendly and accessible. The department expects to have marketing and communications collateral developed for programs and services tailored to the appropriate audiences. All marketing and communications collateral will have a consistent look and language according to the branding and communication guides which will be developed at the beginning of the project.
Alternative Options:
N/A
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
X Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
4/4/2023 |
241 |
Contract Award to Outreach Strategist, LLC |
Location: N/A
Address (if applicable): NA
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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|
|
|
|
1000 - General Fund |
$ |
$593,580 |
$593,580 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$593,580 |
$593,580 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Request |
$ |
$593,580 |
$593,580 |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 3/26/2024
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Mike Nguyen, Assistant Director - Infrastructure Investments (HCCSD), Jose Camacho, Senior Buyer, Purchasing
Attachments (if applicable): Letter