Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Flood Control District
Secondary Department Head/Elected Official: Tina Petersen
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 240061
Vendor/Entity Legal Name (if applicable): Sago Solutions LLC (Primary); P-Ville, Inc (Secondary)
MWBE Contracted Goal (if applicable): 10.40%
MWBE Current Participation (if applicable): 90.05%
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent for approval of a renewal option with Sago Solutions LLC (Primary); and P-Ville, Inc (Secondary) for mowing and debris removal at Mason Creek Watershed for the Flood Control District for the period of June 1, 2026 - May 31, 2027, at a cost of $222,849, and for the County Clerk to execute any applicable bonds to be received (240061), MWBE Contracted Goal: 10.40%, MWBE Current Participation: 90.05%.
end
Background and Discussion: Multi-Service Contracts provide mowing and debris removal services, monthly, for the Mason Creek and Clear Lake watersheds. Contractors maintain these two watersheds based on contract requirements to ensure grass does not exceed a certain height; and to ensure citizen service requests and debris removals are promptly addressed. Contractors are required to keep a presence in the areas and coordinate their activities through a Vegetation Management inspector. The vegetation Management Inspector verifies that the contractor is fulfilling the contract specifications and the contractors are paid if all contract requirements are met. These services will provide support for infrastructure maintenance work that will be executed as a result of the passage of the “Maintenance Matters” Proposition in November 2024.
Expected Impact: Renewing this contract will allow services to continue uninterrupted.
Alternative Options: Assimilating these areas into existing Full-Service Contracts
County Strategic Plan Goal: 5. Minimize the impact of climate change and disasters.
County Strategic Plan Objective: R: Enhance disaster preparedness, response, recovery, and resiliency.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): R2: Pilot conservation-focused maintenance and green infrastructure for cost savings and environmental benefits.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
03/26/2024 |
613 |
Advertising letter approved |
|
05/07/2024 |
205 |
Award Approved for term 06/01/2024 - 05/31/2025 |
|
03/27/2025 |
381 |
Renewal 1 Approved for term 06/01/2025 - 05/31/2026 |
Location:
Address (if applicable):
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Mowing and Debris Removal at Mason Creek Watershed for the Harris County Flood Control District |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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|
Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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|
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Tax Revenue - FCD |
$ |
$221,000.00 |
$221,000.00 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$221,000.00 |
$221,000.00 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
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|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$221,000.00 |
$221,000.00 |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
|
CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 5/14/2026
Anticipated Implementation Date (if different from Court date): 6/1/2026
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Nic Griffin, Manager, FMT; Kory Nickell, Turf Management Coordinator, FMT; Sheila Rodriguez, Senior Buyer, Purchasing
Attachments (if applicable): Letter, CPI’s