Primary Department: Universal Services
Primary Department Head/Elected Official: Sindhu Menon, Executive Director and CIO
Managing Department: Universal Services
Managing Department Head/Elected Official: Sindhu Menon, Executive Director and CIO
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Infrastructure Enhancement & Replacements
Project ID (if applicable): NI008
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Incremental Authorization Requested: $4,000,000
Total Estimated Project Cost: $5,300,000 (FY2027)
Request Summary:
title
Request for approval of a Final Investment Memo for the Infrastructure Enhancements & Replacements project for an incremental authorization of $5,000,000 for a total authorization of $5,300,000 for FY2027 and request for commercial paper funding in the amount of $4,000,000.
end
Project Description:
The project involves replacement of Harris County’s (HC) compute (virtualization) and monitoring infrastructure that supports all of our enterprise services and applications. These services include but are not limited to the following mission critical systems: JWEB, PeopleSoft, Computer Aided Dispatch / Record Management System (CAD/RMS), Email, Active Directory Services, etc. The county is moving from the existing virtualization platform to Nutanix to reduce significant increases in General Fund expenses caused by a significant increase in current vendor’s licensing fees. Functional capabilities are like-for-like and have been fully assessed. Migration will deliver no loss of functionality.
Anticipated Project Expenditures and Timeline:
|
Project Scope Breakdown - Renewal |
Estimated Cost |
Estimated Start Date |
Estimated End Date |
|
VMware Migration to Nutanix |
$ 4,300,000 |
August 2026 |
November 2026 |
|
15% Contingency |
$ 700,000 |
August 2026 |
November 2026 |
|
Contingency for FY2026 Disaster Recovery Site Build Out |
$ 300,000 |
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|
|
FY2027 Total Authorization |
$ 5,300,000 |
|
|
|
Unencumbered Carryforward from FY2026 |
($ 300,000) |
|
|
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Incremental Ask FY2027 |
$ 5,000,000 |
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Justification & Alternatives:
To mitigate against significant cost increases tied to renewing the existing virtualization platform, the county is migrating to a new virtualization platform. Maintaining the existing virtualization platform would require an estimated $15 million in General Fund expenditure over the next five years. In contrast, migrating to Nutanix represents a total five-year investment of $8.3 million, utilizing $4.3 million in upfront Capital Improvement Plan funding and $4 million in ongoing General Fund licensing fees over the 5 years.
The vendor will install and configure the virtualization platform and provide implementation support for migration from the existing virtualization platform over to Nutanix, targeting completion by the end of October.
Anticipated Impact on Other Funds (If Applicable):
|
Fund Code |
Description |
Estimated Cost |
Funding Method (Existing or Future Budget Request Required) |
Estimated Date of Needs |
|
1000 |
Nutanix yearly support/maintenance |
$1,000,000 |
General Fund |
FY28 |
|
1000 |
VMWare support |
($3,000,000) |
General Fund |
FY28 |
|
Total |
|
($2,000,000) |
|
- |
County Strategic Plan Goal: 1. Make Harris County safer and more just.
County Strategic Plan Objective: B: Reduce criminal legal system exposure that does not advance public safety.
Justice/Safety Initiative (Goal 1): E1: Modernize data and technology architecture across the legal system.
Infrastructure Initiative (Goal 2): F2: Improve data collection, utilization, and availability to drive better transportation safety decision-making.
Economy Initiative (Goal 3): L2: Further expand and enforce contractor worker safety policy/standards.
Health Initiative (Goal 4): O1: Coordinate health organizations to improve access and care.
Climate/Resilience Initiative (Goal 5): R3: Strengthen the County’s emergency response function.
Housing Initiative (Goal 6): W1: Use data to increase homelessness diversion.
Decision Analysis Matrix Score (rubric on last page): 14
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
7/10/2018 |
6.b.1 |
Request for approval of funding for project cost $870,000 |
|
7/31/2018 |
4.j.2 |
Request for approval of commercial paper funding for $870,000 |
|
11/12/2019 |
4.g.4 |
Request for approval of commercial paper funding for $3,775,000 |
|
10/27/2020 |
5.b.2 |
Request for approval of funding for project cost $3,800,000 |
|
11/10/2020 |
4.g.3 |
Request for approval of commercial paper funding for $3,800,000 |
|
8/24/2021 |
21-4291 |
Request for approval of commercial paper funding for $4,000,000 |
|
1/25/2022 |
22-0644 |
Request for approval of commercial paper funding for $1,940,000 |
|
3/8/2022 |
22-1699 |
Request for SFY22 authorization of $1,398,000 |
|
9/13/2022 |
22-5423 |
Request for an additional incremental authorization of $440,000, FY23 total authorization of $1,344,000 |
|
10/18/2022 |
22-6592 |
Request for approval of commercial paper funding for $440,000 |
|
8/8/2023 |
23-4371 |
Request for approval of the Final Investment Memo for the Infrastructure Enhancements & Replacements project for an additional incremental authorization of $645,000 for FY 2024. |
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Address: Multiple
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request |
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Commercial Paper |
$ |
$4,000,000 |
$4,000,000 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$4,000,000 |
$4,000,000 |
$ |
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Total Funding Request |
$ |
$4,000,000 |
$4,000,000 |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 8/25/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Choose an item.Not an emergency, disaster, or COVID-19 related item
Legal funding compliance confirmed by: Sandra Staine, Senior Assistant County Attorney, 8/13/2026
Department Approval by: Heather Merkel, Director of Budget, Universal Services 7/31/2026
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects & Infrastructure, 8/14/2026
________________________________________
Commercial Paper Request (For OMB use only):
Receiving Department: Choose an item.Universal Services
Project PeopleSoft ID: NI008
CP Series Description: Commercial Paper A-1 is used to (1) pay contractual obligations incurred or to be incurred for the construction of and the purchase of fixtures, equipment and machinery for or in connection with the County's criminal and civil justice centers, the County's firefighter training facility, (2) pay contractual obligations incurred or to be incurred for the purchase of automobiles and other vehicles, equipment and machinery, including computers, materials and supplies for the operations of the County precincts and departments and other authorized needs and purposes including services provided by engineers, architects, attorneys, auditors, financial advisors.
Commercial Paper is being requested for the Infrastructure Enhancement & Replacements project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
OMB Financial Management contact: Fahad Gulzar, Deputy Executive Director, Office of Management and Budget