Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Universal Services
Secondary Department Head/Elected Official: Sindhu Menon
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Contract - Award
Project ID (if applicable): 240399
Vendor/Entity Legal Name (if applicable): CDW Government LLC; SHI Government Solutions; Summus Industries
MWBE Contracted Goal (if applicable): 1%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent for approval of an award on the basis of lowest complete and best bid to CDW Government LLC; SHI Government Solutions; and Summus Industries in the amount of $25,000,000 based on estimated quantities and discounted pricing for computer hardware, services, supplies, consumables and related items for Harris County for the period of September 18, 2025 - September 17, 2026 with four (4) one-year renewal options (240399), MWBE Contracted Goal: 1%.
end
Background and Discussion:
Request for approval of an award on the basis of best bids meeting specifications and highest discount per line to the vendors CDW Government LLC, Summus Industries, Inc. and SHI Government Solutions, Inc. in the estimated amount of $25,000,000 for computer hardware, services, supplies, consumables, and related items for Harris County.
Expected Impact:
Harris County will be able to purchase computer hardware, services, supplies, consumables and related items at a discounted rate, while being able to utilize both grant and non-grant funds.
Alternative Options:
There is not an alternative option.
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
6/12/2025 |
338 |
Approval to advertise project |
Location: N/A
Address (if applicable): N/A
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1000 - General Fund |
$ |
$25,000,000 |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$25,000,000 |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
$ |
|
Grants – Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget:
Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request:
Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 9/18/2025
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: John Dyess, Sr. Director of Special Projects, Universal Services; Jorge Geronimo, Sr. Manager of Contract Compliance, Universal Services; Sheila Jobe, Universal Services, Mike Smith, Director of Enterprise Architecture & Shared Services, Universal Services, Darren Bencivengo, Manager of Storage and Virtualization, Universal Services
Attachments (if applicable): Letter, Bid Tab