Department: Purchasing
Department Head/Elected Official: Paige McInnis
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 200230
Vendor/Entity Legal Name (if applicable): IntelliTime Systems Corporation
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible
Request Summary (Agenda Caption):
title
Request that the County Judge execute an amendment to an agreement with IntelliTime Systems Corporation in the additional amount of $57,863 for additional services for time and attendance software solution for the Sheriff’s Office for the period of September 1, 2024 - August 31, 2025 (200230), Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion:
Harris County Pretrial Services currently uses paper timecards and time clocks. The employees have to enter time prior to closing and then re-opening the following week. Having paper time sheets does not allow for any type of queries, leave requests, or analytics of leave and types of leave.
Expected Impact:
Harris County Pretrial Services is seeking to amend the original agreement with Intellitime to secure a technology solution for timekeeping. Early identification of compliance of attendance policies and leave requests in an efficient manner.
Alternative Options:
Continue with paper timesheets.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
X_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
3/8/2022 |
209 |
Approved |
|
2/21/2023 |
239 |
Amendment approved |
|
6/27/2023 |
232 |
1st Renewal approved |
|
3/26/2024 |
324 |
2nd Renewal approved |
Location:
Address (if applicable):
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
Time and Attendance Software Solution for the Harris County Sheriff’s Office |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Request |
$ |
$ |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: October 8, 2024
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Choose an item.
Contact(s) name, title, department: Natalie Michailides (Director - Harris County Pretrial Services), Jose Camacho (Senior Buyer - Purchasing)
Attachments (if applicable): Letter, Agreement