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Legislation Details
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File #:
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24-4005
Version:
1
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Name:
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Type:
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Investment Memo
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Status:
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Passed
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On agenda:
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6/25/2024
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Final action:
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6/25/2024
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Title:
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Request by the Commissioner of Precinct 1 for approval of a Final Investment Memo for the Precinct 1 FY24-25 General Use CIP project for $12,868,000 and approval of commercial paper funding in the amount of $7,495,000.
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Department: Commissioner, Precinct 1
Department Head: Rodney Ellis
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Precinct 1 FY24-25 General Use CIP
Project ID (if applicable): N/A
Vendor Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: Commissioner, Precinct 1
Incremental Authorization Requested: $12,868,000
Total Estimated Project Cost: 15,000,000
Request Summary:
title
Request by the Commissioner of Precinct 1 for approval of a Final Investment Memo for the Precinct 1 FY24-25 General Use CIP project for $12,868,000 and approval of commercial paper funding in the amount of $7,495,000.
end
Project Description:
This comprehensive project involves four distinct tranches aimed at enhancing infrastructure and operational efficiency across key facilities and services.
This project is divided into four tranches to enhance infrastructure and operational capacity. The first tranche is to purchase new vehicles, including operational ones like tractors and vans, to reduce the fleet's average age. The second tranche focuses on remodeling four cabins and complexes. The third tranche aims to replace HVAC units in some of the community centers to improve energy efficiency and comfort. The final tranche involves replacing fences to maintain security and aesthetics. These investments are essential for improving operational efficiency, safety, and service delivery.
Project Scope:
Tranche 1:
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Item |
Number |
Unit Cost |
Extended Cost |
Total |
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Bus |
4 |
$600,000 |
$2,400,000 |
$2,400,000 |
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Excavator |
2 |
$475,000 |
$950,000 |
$950,000 |
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Loader |
4 |
$76,250 |
$305,000 |
$305,000 |
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Mower, Slope |
2 |
$150,000 |
$300,000 |
$300,000 |
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Multi-Charging Stations |
1 |
$250,000 |
$250,000 |
$250,000 |
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Sewer Truck |
1 |
$300,000 |
$300,000 |
$300,000 |
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Skid Loader |
6 |
$81,166 |
$487,000 |
$487,000 |
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Small Tractor w/ Brush Hog |
1 |
$88,000 |
$88,000 |
$88,000 |
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SUV |
4 |
$75,000 |
$300,000 |
$300,000 |
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Sweeper, Truck |
1 |
$343,000 |
$343,000 |
$343,000 |
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Tank, Water |
2 |
$45,000 |
$90,000 |
$90,000 |
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Tractor |
4 |
$87,000 |
$348,000 |
$348,000 |
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Trash Truck |
3 |
$260,000 |
$780,000 |
$780,000 |
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Truck |
26 |
$59,846 |
$1,556,000 |
$1,556,000 |
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Vacuum |
2 |
$3,000 |
$6,000 |
$6,000 |
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Van |
4 |
$50,000 |
$200,000 |
$200,000 |
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Total |
93 |
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$8,703,000 |
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Tranche 2:
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Asset |
Project |
Cost |
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Tom Bass I Park |
Asbestos abatement and complete remodel of the existing space includes improvements to restrooms, shower, and interior finishes. MEP, Fire Suppression and Security Systems will be brought to code. Roof and gutter system will be refurbished. Plus a 630 SF addition which include space for additional offices and an expansion to the breakroom and shop. |
$450,000 |
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Tom Bass II Park |
Asbestos abatement and remodel of existing office and shop space including upgrades to shower, restrooms and interior finishes. MEP, Fire Suppression and Security Systems will be compliant with building code. Roof and gutter system will be refurbished. |
$350,000 |
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Deussen Park Discovery Cabin |
Remodel of existing cabin and an addition to support an expanded mammal room and office space. Remodel improvements to the existing building include insulation at the roof, walls, and floor, new flooring, and additional storage in the mammal room. |
$300,000 |
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Sheldon Sports Complex Press Box |
Provide a built-up slab at grade that will lift the first level up. Door, electrical panel and conduit would be raised and interior repainted to support the raised floor. In addition, construction of swale drainage system as diagramed in this report that will carry water away from the building along the perimeter of the ball field. |
$100,000 |
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TOTAL |
$1,200,000 |
Tranche 3:
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Location |
Item |
Cost |
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Adair Park Community Center |
Replace 10 Ton R-22 HVAC Unit |
$450,000 |
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Deussen Park Community Center |
Replace (3) 10 Ton R-22 HVAC Units |
$65,000 |
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Lincoln Park Community Center |
Replace (4) 12 Ton R-22 HVAC Units |
$100,000 |
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Aquatics Center |
Replace (2) Pool Paks (R-22) |
$1,500,000 |
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TOTAL |
$2,115,000 |
Tranche 4:
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Location |
Item |
Cost |
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Tom Bass III |
Fence |
$150,000 |
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El Camino Campus |
Fence |
$350,000 |
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TOTAL |
$500,000 |
Justification:
This project is divided into four parts to address key operational and infrastructure needs. The first part focuses on acquiring new vehicles and equipment to modernize the fleet, boost efficiency, and accommodate increased service demands. The second part involves renovating and upgrading various facilities to ensure safety, regulatory compliance, and enhanced functionality. The third part targets the replacement of outdated HVAC systems in community centers to improve energy efficiency and comfort for users. The final part is dedicated to replacing fences to maintain security and aesthetic appeal in public areas. These strategic investments are vital for maintaining infrastructure, enhancing service delivery, and supporting the community's evolving needs.
Alternatives and Engagement:
Failing to proceed with these four projects would have negative impacts on operational efficiency, infrastructure integrity, and community services. Without modernizing the vehicle fleet, maintenance costs and downtime will increase, leading to reduced operational capacity and slower response times. Neglecting the renovation of facilities will result in deteriorating buildings that fail to meet safety and compliance standards, compromising the usability and safety of these spaces. Not replacing outdated HVAC systems will lead to higher energy costs and uncomfortable conditions for community center users, potentially decreasing community engagement. Finally, without replacing fences, security and aesthetics of public spaces will deteriorate, increasing the risk of vandalism and reducing the community’s sense of safety and pride in their surroundings.
Anticipated Project Expenditures and Timeline:
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Scope of Work |
Estimated Cost |
Estimated Completion |
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Tranche 1 |
$8,703,000 |
Q4 FY25 |
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Tranche 2 |
$1,200,000 |
Q4 FY25 |
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Tranche 3 |
$2,115,000 |
Q4 FY25 |
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Tranche 4 |
$500,000 |
Q4 FY25 |
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Contingency |
$350,000 |
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Total |
$12,868,000 |
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Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
X Transportation
_ Flooding
_ Environment
X Governance and Customer Service
Previous Court Action:
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Date |
Agenda Item # |
Action Taken |
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Address: Multiple
Precinct(s): Precinct 1
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request |
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Commercial Paper |
$ |
$7,495,000 |
$7,495,000 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$7,495,000 |
$7,495,000 |
$ |
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Total Funding Request |
$ |
$7,495,000 |
$7,495,000 |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
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Additional Positions Request |
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Total Personnel |
- |
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Anticipated Court Date: 6/25/2024
Anticipated Implementation Date (if different from Court date):
Legal funding compliance confirmed by: Paige Abernathy, CAO, 6/17/2024
Department Approval by: George Greanias, COO, CP1, 6/5/2024
OMB CIP Team Approval by: Amiel Chen, OMB, CIP Manager, 6/5/2024
Commercial Paper Request (For OMB use only):
Receiving Department: Commissioner, Precinct 1
Project PeopleSoft ID: N/A
CP Series Description: Commercial Paper Series D-3 can be used for (1) construction of public works, (2)the purchase of automobiles, equipment, and machinery, including computers, materials, and supplies for the operation of the County’s precincts and departments (3)Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the Precinct 1 FY24-25 General Use CIP project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means, or pay-as-you-go sources.
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budget
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