Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: N/A
Secondary Department Head/Elected Official: N/A
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Contract - Award
Project ID (if applicable): 240433
Vendor/Entity Legal Name (if applicable): Ankobia Group, LLC; CDW Government LLC; SHI Government Solutions, Inc.; Trace3, LLC; vCloud Tech Inc.
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent for approval of an award on the basis of best proposal meeting requirements and that the County Judge execute an agreement with Ankobia Group, LLC; CDW Government LLC; SHI Government Solutions, Inc.; Trace3, LLC; and vCloud Tech Inc. for Commercial-off-the-Shelf (COTS) software, services and related items for Harris County for the period of April 16, 2026 - April 15, 2027 with four (4) one-year renewal options (240433), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion:
Request for approval of awards on the basis of highest scored proposals to the vendors: Ankobia Group, LLC, CDW Government LLC, SHI Government Solutions, Inc., Trace3, LLC, and vCloud Tech Inc. The funding pool is available for all vendors providing Commercial-off-the-Shelf (COTS) Software, Add-On Products, Services and Related Items for Harris County.
Expected Impact:
Harris County will be able to purchase software, services, and related items at discounted rates, while being able to utilize both grant and non-grant funds.
Alternative Options:
N/A
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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5/8/2025 |
276 |
Approval of advertisement |
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Location: N/A
Address (if applicable): Multiple
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Funding Sources |
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Existing Budget |
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Total Existing Budget |
$ |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Total Additional Budget Request |
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Total Funding Sources |
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Grants - Proposed Budget (For Grants Items only) |
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Local Match Source - Existing Budget: Choose an item. |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
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Additional Positions Request |
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Total Personnel |
- |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 4/16/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Girish Ramachandran, Chief Technology Officer for Universal Services; Fatimata Ba, Assistant Directors of of 3rd Party Risk & Contract Compliance for Universal Services; Jorge Geronimo, Sr. Manager of Contract Compliance for Universal Services; Jeremy Woodard, Senior Sourcing Manager, Purchasing
Attachments (if applicable): Letter, Agreement