Primary Department: Commissioner, Precinct 2
Primary Department Head/Elected Official: Adrian Garcia, Commissioner
Managing Department: Commissioner, Precinct 2
Managing Department Head/Elected Official: Adrian Garcia, Commissioner
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Precinct 2 FY25-PW Equipment Acquisition
Project ID (if applicable): TBD
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $1,250,000
Total Estimated Project Cost: $1,250,000
Request Summary:
title
Request for approval of a Final Investment Memo for the Precinct 2 FY25 PW Equipment Acquisition project for an amount of $1,250,000.00 and commercial paper funding in the amount of $1,250,000.
end
Project Description:
The Harris County Precinct 2 Public Works-Construction division is actively pursuing funding for the acquisition of new vehicles and equipment. This initiative is aimed at strategically obtaining essential assets that will enhance operational efficiency and improve service delivery. These vehicles and equipment are crucial for maintaining our infrastructure, supporting maintenance activities, and ensuring timely responses throughout the precinct. The total funding, which includes a provision for contingencies, has been allocated to assess equipment needs and ensure that the procurement process is conducted efficiently and effectively.
|
Description |
Quantity |
Approximate Cost |
|
Heavy Haul Truck |
1 |
$ 300,000.00 |
|
Hydraulic Flatbed Trailer |
1 |
$ 26,000.00 |
|
Enclosed Trailer (6' x 12') |
1 |
$ 5,000.00 |
|
Engine Powered Scissor Lift |
1 |
$ 25,000.00 |
|
Haul Trailer (83” x 20’) |
1 |
$ 7,000.00 |
|
Vertical Mast Lift |
1 |
$ 16,000.00 |
|
Broom Attachment |
1 |
$ 10,000.00 |
|
Cold Planner Attachment |
1 |
$ 27,000.00 |
|
CCTV Camera & Van |
1 |
$ 500,000.00 |
|
Compact Excavator |
1 |
$ 34,050.00 |
|
Telehandler |
1 |
$ 64,000.00 |
|
Utility Trailer (83" x 16') |
1 |
$ 7,000.00 |
|
Dump Trailer |
1 |
$ 8,000.00 |
|
Enclosed Trailer (8.5' x 20') |
1 |
$ 7,000.00 |
|
Tractor |
1 |
$ 29,000.00 |
|
Utility Vehicle |
1 |
$ 21,000.00 |
|
Trench |
1 |
$ 30,000.00 |
|
Forklift |
1 |
$ 29,000.00 |
|
Skid Steer |
1 |
$ 50,000.00 |
|
Subtotal |
1 |
$ 1,195,050.00 |
|
Contingency |
4.598% |
$ 54,950.00 |
|
Total $ 1,250,000.00 |
*The purchase list may be revised to accommodate the business needs of Commissioner’s PCT02; however, the overall requirements will remain consistent. *
Anticipated Project Expenditures and Timeline:
|
Project Scope Breakdown |
Estimated Cost |
Estimated Completion |
|
Vehicles and Equipment |
$1,195,050.00 |
Q4-FY2025 |
|
Contingency |
$54,950.00 |
|
|
Total |
$1,250,000.00 |
|
Justification & Alternatives: In line with our mission to revitalize Precinct 2 through investments in infrastructure and economic opportunity (Revive2Thrive), we envision making this Precinct the optimal place to live, work, and play for all. We recognize the importance of investing in infrastructure and economic opportunities. Our Revive2Thrive mission is centered around this vision, and we are taking strategic steps to achieve it. One such step is the acquisition of specialized vehicles and equipment, which is essential for ensuring the efficient transportation of resources, maintenance of our facilities, and the execution of diverse operational activities. This investment can significantly boost our overall operational efficiency while also playing a pivotal role in reducing long-term maintenance costs. As a result, we will be better positioned to meet the varied needs of our constituents and stakeholders.
When considering our equipment needs, we have several options to evaluate. One possibility is to rent the necessary equipment from a third-party vendor or engage a vendor to handle the work with their equipment and operator. However, we believe that acquiring new equipment represents the superior course of action. Outsourcing or renting may lead to increased expenditure and operational costs for our department. Additionally, failing to acquire the new equipment could result in delayed response times for our constituents, leading to backlogs of internal and external service requests.
Anticipated Impact on Other Funds (If Applicable):
|
Fund Code |
Description |
Estimated Cost |
Funding Method (Existing or Future Budget Request Required) |
Estimated Date of Needs |
|
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$- |
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- |
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$- |
|
- |
|
Total |
|
$- |
|
- |
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Decision Analysis Matrix Score (rubric on last page): N/A
Previous Court Action:
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Date |
Agenda Item # |
Action Taken |
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Address:
Precinct(s): Precinct 2
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Commercial Paper |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request |
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Commercial Paper |
$ |
$1,250,000 |
$1,250,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$1,250,000 |
$1,250,000 |
$ |
|
Total Funding Request |
$ |
$1,250,000 |
$1,250,000 |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 5/22/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 4/30/2025
Department Approval by: Faustino Benavidez, Deputy Chief of Staff - Engineering, 5/7/2025
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects & Infrastructure, 5/5/2025
Commercial Paper Request (For OMB use only):
Receiving Department: Commissioner, Precinct 2
Project PeopleSoft ID: TBD
CP Series Description: Commercial Paper Series D-3 can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the Precinct 2 FY25-PW Equipment Acquisition project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budget