Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: County Clerk
Secondary Department Head/Elected Official: Teneshia Hudspeth
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 190205
Vendor/Entity Legal Name (if applicable): GovOs, Inc.
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request that the County Judge execute an amendment to an agreement with GovOs, Inc. in the additional amount of $480,000 for integrated land and personal records management system for the County Clerk's Office for the extended period of December 17, 2024 - December 16, 2025 (190205), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion:
Additional funding is requested for the month-to-month cost for the Land Records Document Fee Management System that the Harris County Clerk’s Office uses. The funding that will be used is a County Clerk Special Revenue fund
Expected Impact:
This will allow continued and uninterrupted service of the Land Records Document Fee Management System for the Harris County Clerk’s Office, until the rebid of this contract is solicited and a vendor is selected.
Alternative Options:
N/A
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
12/17/2019 |
23.d.13.p |
Award |
|
12/17/2020 |
23.d.14.g |
Renewal No. 1 |
|
12/14/2021 |
231 |
Renewal No. 2 |
|
11/15/2022 |
257 |
Renewal No. 3 |
|
12/19/2023 |
253 |
Renewal No. 4 |
|
12/19/2023 |
310 |
Order of Assignment |
|
12/10/2024 |
366 |
Amendment No. 1 |
Location:
Address (if applicable): 201 Caroline St., Houston, TX 77002
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Land Records Document Fee Management System |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources - 2186 |
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Existing Budget |
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|
|
|
|
Other |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
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|
Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$ |
$ |
$ |
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Grants - Proposed Budget (To be filled out by Grants staff only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 3/5/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Jason Knight, Director of Special Projects & Purchasing, County Clerk; Brittani Bell, Contract Manager, Purchasing
Attachments (if applicable): Letter