Primary Department: County Engineer
Primary Department Head/Elected Official: Milton Rahman, PhD, P.E., PMP, CFM, ENV SP, County Engineer
Secondary Department: N/A
Secondary Department Head/Elected Official: N/A
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): Job No. 23/0317, UPIN 19103MF12J01
Vendor/Entity Legal Name (if applicable): CE Barker Ltd.
MWBE Contracted Goal (if applicable): 23%
MWBE Current Participation (if applicable): 28.10%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a change in contract with CE Barker LTD., in connection with final construction of the Bernadine Estates & Tower Oaks Sec 3 Subdivision Drainage Improvements - 2018 aka Bernadine Drainage Improvements Project, adding 180 calendar days, with a deduction in the amount of $1,822,205.39, Job No. 23/0317-6, Bond Fund, UPIN 19103MF12J01, Precinct 3, MWBE Contracted Goal: 23%, MWBE Current Participation: 28.10%.
end
Background and Discussion:
The project is located in northwest Harris County in the White Oak Bayou watershed. Bernadine subdivision improvements consist of roadside ditches that drain into HCFCD channel E132-00-00. The scope and proposed improvements are to regrade roadside ditches, install a storm sewer system under the ditches, upsize culverts, and reconstruct roadways within the neighborhood. A detention pond will be constructed to mitigate within the project limits. Improvements will comply with Harris County standards.
The change in contract includes the following:
Quantity Adjustment Final Numbers: The line items are adjusted to reconcile overrun and underrun quantities on the project for completion of the proposed scope of work.
• The increase of quantities on overrun line-item numbers 4, 5, 8, 13, 14, 19, 24, 41, 44, 48, 49, 52, 59, 60, 69, 76, 87, 96, 98, 106, 107, and 108 for an addition in the amount of $716,649.87.
• The decrease of quantities on underrun line item numbers 6, 7, 9, 11, 12, 17, 18, 20, 22, 23, 25, 26, 27, 28, 29, 30, 32, 33, 35, 36, 37, 38, 39, 40, 42, 43, 45, 46, 47, 50, 54, 56, 58, 61, 62, 68, 70, 73, 74, 75, 77, 79, 80, 81, 82, 83, 85, 86, 88, 89, 90, 91, 92, 93, 94, 95, 97, 99, 100, 101, 104 for a deduction in the amount of $2,667,379.48.
New Line Items
• RFI No. 69- Add a new line item to the contract- 111 “18-inch Reinforced Concrete Pipe”- Unit of Measure LF, Unit Cost $253.44/LF, Quantity 412 for an additional cost in the amount of $104,417.28. Change of culvert size to obtain proper clearance for Driveways 14, 15, 16, 39, 94, 98 and 100 along West Morgan and East Morgan.
• RFI 60- Add a new line item to the contract - 114 “30-inch Corrugated Metal Pipe (CMP)”- Unit of Measure LF, Unit Cost $209.27/LF, Quantity 97 for an additional cost in the amount of $20,299.19. sheet No. 56 shows 80 LF of 30” CMP but no bid item was included in the contract bid tabs.
• RFI 93- Add a new line item to the contract 113 “French Drain Extension”, Unit of Measure LS, Unit Cost $3,807.75, Quantity 1 LS for an additional cost of $3,807.75. Connect existing French Drains to proposed ditches at six locations.
Time Extension
Added total of 180 calendar days for Time Extension due to:
• Harris County approved 3 days to the projects that were affected by Hurricane Beryl.
• Add 18 days due to the subgrade determination change from lime/flash process to cement process during Phase 1 Step 3 Mile Dr.
• Add 159 days due to delays of delivery of the Generator for the Detention Pond Pump Station.
Expected Impact:
This project seeks to reduce flooding and strengthen resiliency in Harris County by assisting in the alleviation of structural flood damage to homes in the Bernadine Estates & Tower Oaks Sec 3 subdivision.
Alternative Options:
The County could elect to fund the requested task or choose to reject it. However, if not approved, the contractor will not be compensated for completing the scope of work.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: H: Improve the condition and resilience of County transportation, flood control, and other infrastructure.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): H6: Expand neighborhood drainage programs.
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan: N/A
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
08/29/2023 |
420 (23-4740) |
Transmittal - Advertisement |
|
10/10/2023 |
304 (23-5860) |
Contract Award - CE Barker Ltd. |
|
04/23/2024 |
82 (24-2241) |
Contract Amendment (23/0317-1) for extension of project term - Bond |
|
06/25/2024 |
58 (24-3742) |
Contract Amendment (23/0317-2) for extension of project term - Bond |
|
08/06/2024 |
64 (24-4547) |
Contract Amendment (23/0317-3) for additional funds - Bond |
|
10/08/2024 |
65 (24-6277) |
Contract Amendment (23/0317-4) for additional funds and extension of project term - Bond |
|
02/06/2025 |
97 (25-0949) |
Contract Amendment (23/0317-5) for additional funds and extension of project term - Bond |
Location: Bernadine Estates & Tower Oaks Sec 3 Subdivision
Address (if applicable): N/A
Precinct(s): Precinct 3
|
Fiscal and Personnel Summary |
|
Service Name |
Engineering |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1080 - Infrastructure Fund |
$ |
-$1,822,205.39 |
-$1,822,205.39 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
-$1,822,205.39 |
-$1,822,205.39 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
-$1,822,205.39 |
-$1,822,205.39 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 8/26/2025
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Erwin Burden, PE, CFM, Chief of Engineering and Architectural Services, Harris County Office of the County Engineer
Attachments (if applicable): Change in Contract (CIC) - FINAL