Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Universal Services
Secondary Department Head/Elected Official: Sindhu Menon
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): BCK Interest, LLC dba Fuel Control Solutions
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: Exempt - Interlocal/Cooperative Agreement
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a Texas Association of School Boards (TASB) BuyBoard Cooperative Program renewal option with BCK Interest, LLC dba Fuel Control Solutions for fuel station hardware, software, warranty service, and related items for Harris County for the period of May 22, 2026 - May 21, 2027 at a cost of $312,724, Justification for 0% MWBE Participation Goal: Exempt - Interlocal/Cooperative Agreement.
end
Background and Discussion:
HCUS Fleet Services requires hardware and software to provide commercial fleet fueling systems. Required solutions include fuel management and tracking, tank monitors, pumps, dispensers, piping, etc. HCUS is requesting approval of a renewal for the term May 22, 2026 through May 21, 2027.
Expected Impact:
Reduced fuel costs, improved fuel efficiency and minimized environmental impact. While facilitating preventive maintenance scheduling. Monitoring and analyzing fuel usage patterns, these systems help identify areas for improvement.
Alternative Options:
N/A
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
05/22/2025 |
201 |
Award Approval |
|
04/16/2026 |
414 |
Amendment No. 1 |
Location:
Address (if applicable):
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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|
Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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|
|
|
|
1000 - General Fund |
$ |
$312,724 |
$312,724 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$312,724 |
$312,724 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$312,724 |
$312,724 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
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|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
|
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
|
County Attorney’s Office Legal Review (for Harris County Code Items only) |
|
CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 4/30/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Tommy Ward, Director-Fleet Services for Universal Services; Fatimata Ba, Asst. Director of 3rd Party Risk & Contracts Compliance for Universal Services; Jorge Geronimo, Sr. Manager of Contract Compliance for Universal Services; Dat Trinh, Senior Buyer, Purchasing Department
Attachments (if applicable): Letter