Department: Justices of the Peace
Department Head: Judge Bob Wolfe
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: JP 5-2 Unit 6 Mediation Room Renovation
Project ID (if applicable): TBD
Vendor Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: Project Service group at Harris County Engineering Department
Incremental Authorization Requested: N/A
Total Estimated Project Cost: $61,000
Request Summary:
title
Request by Justice of the Peace 5-2 for approval of a Final Investment Memo for the JP 5-2 Unit 6 Mediation Room Renovation project for $61,000 and approval of commercial paper funding in the amount of $65,000.
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Project Description:
The project is located at 16715 Clay Rd. Harris County Courthouse Annex 11. It converts Unit 6, an existing office unit, to a mediation room.
Project Scope:
The project is to uninstall existing large obsolete lektrievers, remodel Unit 6, and then add IT equipment and furniture to meet medication and case preparation needs.
The major elements are:
1. Removing obsolete huge lektrievers in Unit 4 and 7 to make space available for workstations.
2. Building a wall in Unit 6 to separate the kitchen and main space and installing an exit door for safety.
Justification:
The benefit of the project is to release the current overflow caseload from the single courtroom and to meet and stabilize the courthouse capacity.
Alternatives and Engagement:
Alternatives are to assign more space to the court by either relocating the tax office or the other county office in this building to another or relocating the court to a bigger building. These alternatives are much more costly and difficult.
Not funding or delaying the project would lead to greater case backlog, angry customers, and a loss of people’s trust in local government and County court.
Anticipated Project Expenditures and Timeline:
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Scope of Work |
Estimated Cost |
Estimated Completion |
|
Relocate all employees from unit 6 to unit 4. |
$0 |
Done |
|
Uninstall two obsolete Lektrievers away from Unit 4 and 7 to save office space for workstations |
$11,000 |
Q3, 2024 |
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Remodel Unit 6 including adding a second door to hallway or widen the single door and building a dividing wall to separate kitchen area with the room |
$50,000 |
Q3, 2024 |
|
Total |
$61,000 |
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Alignment with Goal(s):
X Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
X Governance and Customer Service
Previous Court Action:
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Date |
Agenda Item # |
Action Taken |
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Address: 16715 Clay Rd. Houston, TX 77084
Precinct(s): Precinct 4
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Fiscal and Personnel Summary |
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Funding Sources |
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Existing Budget |
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$ |
$ |
$ |
$ |
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$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request |
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Commercial Paper |
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$65,000 |
$65,000 |
$ |
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Total Additional Budget Request |
$ |
$65,000 |
$65,000 |
$ |
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Total Funding Request |
$ |
$65,000 |
$65,000 |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
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Additional Positions Request |
- |
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Total Personnel |
- |
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Anticipated Court Date: May 7, 2024
Anticipated Implementation Date (if different from Court date):
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 04/25/2023
Department Approval by: Loletta Wells Adebayo, Chief of Clerk, JP52
OMB CIP Team Approval by: Wanwei Tang, Analyst, 4/26/2024
Commercial Paper Request (For OMB use only):
Receiving Department: County Engineer
Project PeopleSoft ID: TBD
CP Series Description: CP Series Description: Commercial Paper Series D-2 can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the JP 5-2 Unit 6 Mediation Room Renovation project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budget