Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Toll Road Authority
Secondary Department Head/Elected Official: Roberto Trevino
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 190280
Vendor/Entity Legal Name (if applicable): TransCore ITS, LLC
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request that the County Judge execute an amendment to an agreement with TransCore ITS, LLC in the additional amount of $200,000 to continue to provide incident management support and maintenance services for the Toll Road Authority for the extended period of January 28, 2025 - July 31, 2025, and for the County Clerk to execute any applicable bonds to be received (190280), Justification for 0% MWBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature.
end
Background and Discussion:
The contract provides technical support for the Toll Road Authority’s Incident Management Dispatch Center. This includes the installation and maintenance of software and hardware to support the center’s Intelligent Transportation System (ITS) resources, including roadway cameras, video wall management, dynamic message signs, and data collection on incidents and services provided. Software development and maintenance related to the center's Wrong-Way Detection system, and ITS resources of the Washburn Tunnel and Lynchburg Ferry Operations.
Expected Impact:
The contract extension will permit HCTRA to continue to support beneficial roadway safety programs ensuring public safety, and the resiliency of operations.
Alternative Options:
N/A
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
08/27/2019 |
22.D.1.J |
Approval for advertisement |
|
01/28/2020 |
20.d.11.k |
Award |
|
12/15/2020 |
23.d.14.a |
Renewal No. 1 |
|
01/25/2022 |
248 |
Renewal No. 2 |
|
04/25/2023 |
233 |
Renewal No. 3 |
|
1/9/2024 |
187 |
Renewal No. 4 |
Location:
Address (if applicable): N/A
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
Incident Support Services |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Revenue - TRA |
$200,000 |
$ |
$200,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$200,000 |
$ |
$200,000 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
$ |
|
Grants - Proposed Budget (To be filled out by Grants staff only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 1/9/2025
Anticipated Implementation Date (if different from Court date): 1/28/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Calvin Harvey, Deputy Director, Public Safety & Operations; Margaret Obot, Sourcing Manager, Purchasing
Attachments (if applicable): Letter