Primary Department: County Engineer
Primary Department Head/Elected Official: Milton Rahman, PhD, P.E., PMP, CFM, County Engineer
Managing Department: County Engineer
Managing Department Head/Elected Official: Milton Rahman, PhD, P.E., PMP, CFM, County Engineer
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Elevator Repair and Renovations
Project ID (if applicable): MF0ELEVATORS
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $4,980,000
Total Estimated Project Cost: $18,653,000 (FY 2027-31)
Request Summary:
title
Request for approval of a Final Investment Memo for the Elevator Repair and Renovations projects, for an incremental amount of $4,980,000 for a total authorization of $6,280,000 for FY 2027.
end
Project Description:
This is a continuous lifecycle management project to identify and address all required upgrades and modernization of elevators, escalators, lifts, related equipment, and infrastructure in County Facilities. This project addresses elevator equipment in multiple County facilities that are outdated and where replacement parts are not readily available and, in some cases, no longer available.
Below are the planned allocations; there might be changes in the County’s needs that result in minor operational changes and funding for the projects throughout the Fiscal Year. The County Engineer is authorized to adjust scope and projects at their discretion within the program. Any additional financial authorizations would go through Commissioners Court approval.
Anticipated Project Expenditures and Timeline:
|
Project Scope Breakdown |
Estimated Cost |
Estimated Completion |
|
Civil Courthouse Elevators (Project carry forward from FY26 for FY27 Funding) |
$3,800K |
FY 2027 |
|
Civil Courthouse Escalators (Project carry forward from FY26 for FY27 Funding) |
$2,480K |
FY2027 |
|
FY 2027 Total Authorization |
$6,280K |
|
|
Unencumbered Carryforward from FY2026 |
$(1,300)K |
|
|
FY 2027 Incremental Authorization |
$4,980K |
|
Justification & Alternatives:
The County has a schedule to address deferred maintenance for elevators, escalators, lifts, and related systems. Failure to maintain, modernize, and upgrade the County's existing facilities may result in more expensive deferred maintenance, as well as the closure of certain areas, non-code compliance, and, most importantly, risks to life/safety. Elevators are linked to building fire alarm systems to ensure they operate properly during an event. Another elevator safety issue is people getting trapped in an elevator when they break down. Ongoing elevator entrapments or failures are a potential life safety issue. Elevators need to be modernized to avoid outages and entrapments. Modernized elevators increase the flow of employees and visitors throughout the facility, which is critical for efficient building operations. When elevators are out of service, it disrupts the building’s ability to maintain operations.
The Office of the County Engineer (OCE) continues to experience the effects of previous years’ inflation regarding materials and labor for construction projects. The cost of individual materials varied significantly the previous fiscal year due to national and international events; this is expected to continue through the next Fiscal Year.
Not funding this program would lead to an even greater backlog of deferred maintenance to perform later and, in some cases, could create hazards to life and safety. Delays in project timeline may increase costs due to increased deterioration of infrastructure, potential bid increases, and an increase in material and labor costs.
Anticipated Impact on Other Funds (If Applicable):
|
Fund Code |
Description |
Estimated Cost |
Funding Method (Existing or Future Budget Request Required) |
Estimated Date of Needs |
|
|
|
$- |
|
- |
|
|
|
$- |
|
- |
|
Total |
|
$- |
|
- |
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: R: Enhance disaster preparedness, response, recovery, and resiliency.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
8/1/2017 |
4.d.3 |
$3M CP allocation |
|
12/18/2018 |
1.s.1 |
$3.6M authorization |
|
1/8/2019 |
4.i.3 |
$3.6M CP allocation |
|
6/4/2019 |
CIP |
$1M authorization in interim CIP |
|
8/27/2019 |
4.e.7 |
$1M CP allocation |
|
1/7/2020 |
II.1.c |
$5M authorization in FY20 CIP |
|
1/28/2020 |
4.g.2 |
$3M CP allocation |
|
5/19/2020 |
4.f.3 |
$2M CP allocation |
|
3/9/2021 |
88 |
Harris County - Proposed Capital Improvements Program; Facility and Maintenance Projects: Elevator Repair and Renovations Countywide, pages 281 and 287 ($1.35M authorization for FY21-22). |
|
8/24/2021 |
94 |
$2,098,500 incremental authorization for FY21-22, $885K CP allocation. |
|
3/8/2022 |
107 |
Request for approval of a Final Investment Memo for the Elevator Repair and Renovations Countywide project for an additional $2,838,000 for SFY 22 and request for approval of commercial paper funding for Engineering for the project in the additional amount of $1,185,000 (p.13). |
|
10/18/2022 |
122 |
Request for approval of a Final Investment Memo for the Elevator Repair and Renovations Countywide project for an additional $981,000 for a FY 2023 authorization of $6,213,000. 22-6656. |
|
8/29/2023 |
103 |
Request for approval of a Final Investment Memo for the Elevator Repair and Renovations Countywide project for an additional $7,190,000 for a FY24 authorization of $8,161,000. |
|
9/19/2024 |
93. |
Request for approval of a Final Investment Memo for the Elevator Repair and Renovations Countywide projects for an FY2025 authorization of $9,100,000. |
|
10/29/2024 |
31 |
Request for approval of commercial paper funding for Engineering for the Elevator Repair and Renovations Countywide project in the additional amount of $1,150,000 for a total CP funding of $12,820,000. |
|
1/29/2026 |
26-0539 |
Request for approval of a Final Investment Memo for the Elevator Repair and Renovations Countywide projects for an incremental authorization of $11,020,252 for a total FY2026 authorization of $11,850,300, and a request for Commercial Paper funding for an additional amount of $3,355,000. |
Address: Multiple
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request |
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Commercial Paper |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Request |
$ |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
|
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Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 9/22/2026
Anticipated Implementation Date (if different from Court date): 10/1/2026
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Legal funding compliance confirmed by: Paige Abernathy, First Assistant County Attorney-Legal Operations, 1/21/2026
Department Approval by:
Ross Hosket, P.E., CFM, ENV-SP, Director - Building Operations Services, Office of County Engineer
Samuel Peña, Chief Operating Officer, Office of County Engineer
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects & Infrastructure, 9/11/2026
________________________________________
Commercial Paper Request (For OMB use only):
Receiving Department: N/A
Project PeopleSoft ID: N/A
CP Series Description: N/A
OMB Financial Management contact: N/A