Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Flood Control District
Secondary Department Head/Elected Official: Tina Petersen
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 240221
Vendor/Entity Legal Name (if applicable): High Branch, Inc. (Primary); and T.N.M Partners, LLC dba Magnolia Gardens Nursery (Secondary) (amended)
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Minimal MWDBE Availability
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option and to correct the vendor name from TNM Partners LLC dba Magnolia Gardens Nursery (Secondary) (as approved) to T.N.M Partners, LLC dba Magnolia Gardens Nursery (Secondary) (amended); and High Branch, Inc. (Primary) for Supply of Various Trees for the Flood Control District for the period of October 1, 2025 - September 30, 2026, at a cost of $464,400 (240221), Justification for 0% MWBE Participation Goal: 0% - Minimal MWDBE Availability.
end
Background and Discussion: Request the approval for a contract award for the Supply of Various Trees for the Harris County Flood Control District to the best low bid, High Branch, Inc. and the second low bid, Magnolia Gardens Nursery. The Harris County Flood Control District plants between 12,000 and 15,000 trees annually as a part of its Forest Establishment Program. A reliable and consistent source of trees is needed to support the program. These services will provide support for infrastructure maintenance work that will be executed as a result of the passage of the “Maintenance Matters” Proposition in November 2024. The District was also recently awarded a Federal grant that requires Federal procurement procedures to be followed for all service and supply contracts to be eligible for reimbursement within the grant.
Expected Impact: Large numbers of trees will be planted along HCFCD Rights-of-Way primarily within disadvantaged communities identified by the Climate and Economic Justice Screening Tool.
Alternative Options: To access the awarded grant funding this contract is needed. Not utilizing a supply contract that follows Federal procurement procedures would jeopardize the entire grant award.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: H: Improve the condition and resilience of County transportation, flood control, and other infrastructure.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): I4: Encourage the growth of natural habitats in County channels and improve cleanliness of green spaces while reducing debris and enhancing beautification.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
08/06/2024 |
356 |
Approved Advertisement Letter |
|
09/19/2024 |
319 |
Award approved for term 10/01/2024 - 09/30/2025 |
Location:
Address (if applicable):
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Supply of Various Trees for the Harris County Flood Control District |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Tax Revenue - FCD |
$464,400.00 |
$ |
$464,400.00 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$464,400.00 |
$ |
$464,400.00 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$464,400.00 |
$ |
$464,400.00 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 8/26/2025
Anticipated Implementation Date (if different from Court date): 10/1/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Nicolas Griffin, Facilities Maintenance Department Manager; Megan Gottselig, Forest Establishment Coordinator; Lyndsey Bars, Senior Buyer, Purchasing
Attachments (if applicable): Letter