Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Public Defender
Secondary Department Head/Elected Official: Draper Genesis
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Contract - Award
Project ID (if applicable): 240433
Vendor/Entity Legal Name (if applicable): vCloud Tech Inc.
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent for approval of an award on the basis of lowest quote received to vCloud Tech Inc. in the amount of $175,718 for Commercial-off-the-Shelf (COTS) software, services and related items for Harris County (240433), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
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Background and Discussion:
On April 16, 2026, the award was approved for Ankobia Group, LLC, CDW Government LLC, SHI Government Solutions, Inc., Trace3, LLC, and vCloud Tech Inc.
Expected Impact:
The award through the Secondary Process for Justice Text Licenses to vCloud Tech Inc. will allow the Harris County Public Defender’s Office to continue to utilize the software.
Alternative Options:
N/A
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
5/8/2025 |
276 |
Approval of advertisement |
|
4/16/2026 |
417 |
Award Approval |
Location: N/A
Address (if applicable): Multiple
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Commercial-off-the-Shelf (COTS) Software - Justice Text |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1000 - General Fund |
$ |
$175,718 |
$175,718 |
$175,718 |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$175,718 |
$175,715 |
$175,718 |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
|
County Attorney’s Office Legal Review (for Harris County Code Items only) |
|
CAO Reviewer Name and Title |
|
CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 8/6/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Evonne Morales, Accounts Payable Assistant, Public Defenders Office; Jeremy Woodard, Senior Sourcing Manager, Purchasing Department
Attachments (if applicable): Letter, Bid Table