Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Flood Control District
Secondary Department Head/Elected Official: Tina Petersen
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 210439
Vendor/Entity Legal Name (if applicable): SiteOne Landscape Supply
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with SiteOne Landscape Supply for fertilizer, grass seed, insecticide and related items for Harris County and the Flood Control District for the period of March 1, 2025 - February 28, 2026 at a cost of $125,000 (210439), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion: Fertilizer, Grass Seed, Insecticide and Related Items for Harris County and the Harris County Flood Control District. The Facilities Maintenance Department utilizes several vendor contracts to supply materials needed for the operation of the District’s tree nursery. The materials supplied in these contracts include planting containers, mulch, potting soil mixes, seed, fertilizer, pesticides, and irrigation supplies. The tree species grown at the nursery are well adapted for planting on HCFCD property but not commercially available. The nursery houses between 6,000 and 10,000 trees.
Expected Impact: Vendor contract will allow Flood Control to continue to purchase supplies for proper maintenance of the Tree Nursey that is used to supplement the tree planting program for difficult to source native tree species.
Alternative Options: Alternative options include, choosing to not renew the contract and attempting to find another vendor that offers the same needed supplies.
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
02/22/2022 |
239 |
Award approved for term 03/01/2022 - 02/28/2023 |
|
12/13/2022 |
242 |
Renewal 1 approved for term 01/01/2023 - 12/31/2023 |
|
12/19/2023 |
249 |
Renewal 2 approved for term 03/01/2024 - 02/28/2025 |
Location: N/A
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Fertilizer, Grass Seed, Insecticide and Related Items for Harris County and the Harris County Flood Control District |
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1000 - General Fund PCT 1 |
$ |
$10,000 |
$10,000 |
$ |
|
1000 - General Fund PCT 2 |
$ |
$15,000 |
$15,000 |
$ |
|
1000 - General Fund PCT 3 |
$ |
$20,000 |
$20,000 |
$ |
|
1000 - General Fund PCT 4 |
$ |
$70,000 |
$70,000 |
$ |
|
Tax Revenue - FCD Flood Control |
$ |
$10,000 |
$10,000 |
$ |
|
Total Existing Budget |
$ |
$125,000 |
$125,000 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
$ |
|
Grants - Proposed Budget (To be filled out by Grants staff only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 2/6/2025
Anticipated Implementation Date (if different from Court date): 3/1/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Derek Phillips, AP Manager/Purchasing, Precinct 1; Mike True, Assistant Director of Parks & Trails, Commissioner Precinct 2; Kelly Campbell, Warehouse Coordinator, Precinct 3; Martha Alvarez, Procurement Specialist, Precinct 4; Kory Nickell, Turf Management Coordinator, FMT; Lyndsey Bars, Senior Buyer, Purchasing
Attachments (if applicable): Letter