Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Universal Services
Secondary Department Head/Elected Official: Sindhu Menon
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 240309
Vendor/Entity Legal Name (if applicable): XL Parts LLC; Arnold Oil Company of Austin dba A-Line Auto Parts; Straus-Frank Enterprises, LLC dba Advance Auto Parts or Carquest; O’Reilly Auto Enterprises, LLC. dba O’Reilly Auto Parts
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: 0% - Drop Shipped
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with XL Parts LLC; Arnold Oil Company of Austin dba A-Line Auto Parts; Straus-Frank Enterprises, LLC dba Advance Auto Parts or Carquest; and O’Reilly Auto Enterprises, LLC. dba O’Reilly Auto Parts for certain items for aftermarket automotive parts and related items for Harris County for the period of April 16, 2026 - April 15, 2027, at a cost of $1,300,000 (240309), Justification for 0% MWBE Participation Goal: 0% - Drop Shipped.
end
Background and Discussion: N/A
Expected Impact:
Purchasing automotive parts through aftermarket suppliers will reduce overall costs to the County compared to acquiring the same items from dealership sources. This approach also strengthens supply continuity by providing an additional procurement channel when dealer inventory is limited.
Alternative Options:
The other option would be to purchase all parts from dealerships. The issue here is dealers are typically more expensive than the aftermarket supplier. Many times, the aftermarket supplier will have the exact same part at a lower cost.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any): N/A
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Date |
Agenda Item # |
Action Taken |
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04/16/2025 |
46 |
Award |
Location: N/A
Address (if applicable): N/A
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
Aftermarket Automotive Parts and Related Items |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Other |
$ |
$1,300,000 |
$1,300,000 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$1,300,000 |
$1,300,000 |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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|
Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$1,300,000 |
$1,300,000 |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 3/31/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Tommy Ward, Fleet Director, Universal Services - Fleet; Brittani Bell, Fleet Procurement Specialist, Office of the Purchasing Agent
Attachments (if applicable): Letter