Department: Purchasing
Department Head/Elected Official: Paige McInnis
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Citibank N.A.
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible
Request Summary (Agenda Caption):
title
Request for approval of a TxSmartBuy Term Contracts - State of Texas Cooperative Program renewal option with Citibank N.A. for purchase card services for Harris County through August 31, 2025 at no cost to the county, Justification for 0% MWDBE Participation Goal: 0% - Non- Divisible.
end
Background and Discussion:
This is a request to approve the renew the Purchase Card Services with Citibank N.A. via the CO-OP; Texas Smart Buy. Purchase Card Services is designed to improve efficiency, timeliness and internal control in processing low dollar purchases from vendors.
Expected Impact:
The Purchase Card Services will allow cardholders to purchase approved commodities, travel expenses and services directly from vendors and is intended to simplify the buying process. By utilizing the Purchase Card, you dramatically shorten the payment cycle from the traditional process that includes pricing inquiry, order placement, delivery of goods, invoice and voucher review.
Alternative Options:
N/A
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
Transportation
_ Flooding
_ Environment
X Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
09/27/2022 |
285 |
Approved Purchase Card Services with Citibank N.A. |
|
09/19/2023 |
308 |
Renewal Approved |
|
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Location:
Address (if applicable):
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Request |
$ |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: October 29, 2024
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Lytrina Bob, Harris County Purchasing; Aaron Saenz, Buyer, Purchasing
Attachments (if applicable): Letter