Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: N/A
Secondary Department Head/Elected Official:
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 210187
Vendor/Entity Legal Name (if applicable): Yellowstone Landscape - Central, Inc.
MWBE Contracted Goal (if applicable): 10.4%
MWBE Current Participation (if applicable): 11.1%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Yellowstone Landscape - Central, Inc. for mowing and maintenance of various roads, bridges, right-of-ways and related items in the East Aldine Camp area for Precinct 2 for the period of September 1, 2025 - August 31, 2026 at a cost of $955,825, and for the County Clerk to execute any applicable bonds to be received (210187), MWBE Contracted Goal: 10.4%, MWBE Current Participation: 11.1%.
end
Background and Discussion:
Precinct 2 requested to renew the on-call contract for Mowing and Related Items in East Aldine Camp Area Precinct 2.
Expected Impact:
Precinct 2 will have access to services pertaining to Mowing and Related Items in East Aldine Camp Area Precinct 2.
Alternative Options:
Precinct 2 would be required to determine other resources for Mowing and Related Items in East Aldine Camp Area Precinct 2.
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
8/10/2021 |
384 |
Award |
|
8/2/2022 |
177 |
Renewal No. 1 |
|
6/27/2023 |
249 |
Renewal No. 2 |
|
6/25/2024 |
235 |
Renewal No. 3 |
Location: N/A
Address (if applicable): N/A
Precinct(s): Precinct 2
|
Fiscal and Personnel Summary |
|
Service Name |
Mowing |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1070 - Mobility Fund |
$ |
$955,824.98 |
$955,824.98 |
$955,824.98 |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$955,824.98 |
$955,824.98 |
$955,824.98 |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$955,824.98 |
$955,824.98 |
$955,824.98 |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 8/7/2025
Anticipated Implementation Date (if different from Court date): 9/1/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Cassandra Green, Director, Technical Services HCED; Sheila Rodriguez, Senior Buyer, Purchasing
Attachments (if applicable): Letter