Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Flood Control District
Secondary Department Head/Elected Official: Tina Petersen
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Award
Project ID (if applicable): 240376
Vendor/Entity Legal Name (if applicable): Roundstone Native Seed, LLC
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): 0%
Justification for 0% MWBE Participation Goal: 0% - Drop Shipped
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
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Request for approval of an award on the basis of lowest bid meeting specifications to Roundstone Native Seed, LLC in the amount of $122,392 for native seed supply for the Flood Control District for the period of February 27, 2025 - February 26, 2026 with four (4) one-year renewal options (240376), Justification for 0% MWBE Participation Goal: 0% - Drop Shipped.
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Background and Discussion:
The Native Grass and Forb Seed Mix contract will provide a mix of native species of grasses and forbs that have been tested and proven to grow and thrive in Southeast Texas. The mix of species was developed through an agreement between Texas A&M University Kingsville and the District over a period of several years. Through this research, seed growers now have access to and can provide the quantity of seed necessary to supplement District turf establishment seed requirements. These services will provide support for infrastructure maintenance work that will be executed as a result of the passage of the ‘Maintenance Matters’ Proposition in November 2024.
Expected Impact:
The District needs commercial growers to begin producing these locally sourced varieties for seed. It is expected that by offering a contract, growers will be enticed to produce the seed in the quantity needed to supplement the District’s turf program. The District will use the native seed mix in areas where mowing frequency can be reduced, saving tax payer dollars and reaping more benefits of the native plants.
Alternative Options:
Alternatives include choosing to wait another year until more observations of the mix have occurred or pairing back the program.
County Strategic Plan Goal: 5. Minimize the impact of climate change and disasters.
County Strategic Plan Objective: R: Enhance disaster preparedness, response, recovery, and resiliency.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): R2: Pilot conservation-focused maintenance and green infrastructure for cost savings and environmental benefits.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any): N/A
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Fiscal and Personnel Summary |
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Service Name |
Native Seed Supply for Harris County Flood Control Department |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Funding Sources |
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Existing Budget |
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Tax Revenue - FCD |
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$122,391.50 |
$122,391.50 |
$122,391.50 |
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$ |
$ |
$ |
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Total Existing Budget |
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$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Total Additional Budget Request |
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Total Funding Sources |
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Grants - Proposed Budget (To be filled out by Grants staff only) |
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Local Match Source - Existing Budget: Choose an item. |
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Local Match Source - Additional Budget Request: Choose an item. |
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Grant Funds Applied for/Awarded (Total) |
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$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
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Additional Positions Request |
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Total Personnel |
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Anticipated Court Date: 2/27/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Nicolas Griffin (Manager, FMT); Kory Nickell (Turfgrass Establishment Coordinator FMT); Jose Camacho (Senior Buyer, Purchasing)
Attachments: Letter, Bid Tabulation