Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: County Engineer
Secondary Department Head/Elected Official: Milton Rahman
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 140343
Vendor/Entity Legal Name (if applicable): Trimble, Inc.
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Trimble, Inc. for project and program management solution for the Office of the County Engineer for the period of October 26, 2025 - October 25, 2026 at a cost of $569,224 (140343), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion:
E-Builder by Trimble Corporation is a Software as a Service (SaaS) construction Program Management
Information Solution (PMIS) utilized to track the County Engineering portfolio of projects mainly comprised of
Commissioner Precinct and County Capital Projects. Multiple automated processes and workflows have been
designed and implemented enabling staff, clients, consultants, and contractors to perform their respective
actions in a single application with the ability to produce high visibility through an array of reporting options.
As indicated below, Commissioners Court has previously approved multiple actions that include an initial
agreement based on a Request for Proposal led and supported by the Purchasing Agent.
Expected Impact:
E-Builder will continue to be the primary tool utilized by multiple County departments and external partners
to track scope, schedule, and budget with rescoping work in progress of People Soft integration project led by
Universal Services. The integration will enable real time financial visibility and reporting capabilities.
Alternative Options:
Large amounts of funding and time investments have been made by multiple stakeholders to convert from
manual processes, manual data entry and multiple legacy systems into one application.
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
August 1, 2016 |
18.c.12.a |
Contract Award |
|
March 14, 2017 |
18.d.8.b |
1st amendment to add development services |
|
May 9, 2017 |
23.d.14.b |
2nd amendment to add services (BI) |
|
June 27, 2017 |
19.c.5.e |
3rd amendment for the update of the scope of work |
|
March 13, 2018 |
20.d.10.a |
4th amendment for Managed Resources |
|
September 10, 2019 |
20.c.10.b |
5th amendment to expand scope of services |
|
September 24, 2019 |
21.d.17.h |
6th amendment for Managed Resources |
|
October 26, 2021 |
285 |
Amendment to Agreement & add four (4) renewal options |
|
October 25, 2022 |
164 |
Contract Renewal |
|
August 08, 2023 |
239 |
Contract Renewal |
|
September 19, 2024 |
310 |
Contract Renewal |
Location: N/A
Address (if applicable): 1111 Fannin
Precinct(s): Precinct 1
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1000 - General Fund |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 10/16/2025
Anticipated Implementation Date (if different from Court date): 10/26/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Debjani Chakravarty, Director, PMO & Contracts, Office of the County Engineer, Nancy Garcia, HC Purchasing
Attachments (if applicable): Letter