Primary Department: District Clerk
Primary Department Head/Elected Official: Marilyn Burgess
Managing Department: County Engineer
Managing Department Head/Elected Official: Dr. Milton Rahman
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Annex 65 CJC 3rd Floor DCO Buildout - Criminal Intake
Project ID (if applicable): TBD
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $67,981
Total Estimated Project Cost: $67,981
Request Summary:
title
Request for approval of a Final Investment Memo for the Annex 65 CJC 3rd Floor DCO Buildout - Criminal Intake Section for an initial amount of $67,981 and request for approval of commercial paper funding for the Harris County Engineering Department in the amount of $70,000.
end
Project Description:
The District Clerk’s Office (DCO) is requesting the buildout of 3rd floor space to the Criminal Intake Section relocated from the District Attorney’s Office workspace located on the 2nd floor of same building. The buildout will provide a more accommodating space to a growing department that will increase productivity, moral and access to all arresting agencies. The current Criminal Intake Team consists of 14 full-time employees who work 24 hours, 7 days. The proposed build out includes an office and storage space for supplies, creating a large work area with cubicles and workstations, data lines for several printers and a direct public access window to allow documents to be passed.
Anticipated Project Expenditures and Timeline:
|
Project Scope Breakdown |
Estimated Cost |
Estimated Completion |
|
Construction Labor |
$29,518.20 |
Q2 of FY2025 |
|
Construction Materials |
$9,539.18 |
Q2 of FY2025 |
|
Painting Materials |
$985.28 |
Q2 of FY2025 |
|
Access Controls |
$6,328.25 |
Q2 of FY2025 |
|
Sprinkler Relocation |
$1,790.00 |
Q2 of FY2025 |
|
Data Drops |
$7,145.90 |
Q2 of FY2025 |
|
Smoke Detector Removal |
$1,344.10 |
Q2 of FY2025 |
|
Contingency 20% |
$11,330.18 |
|
|
Total |
$67,981.09 |
- |
Justification & Alternatives:
The available space on the 3rd floor was not included in the most recent FEMA-funded renovation of the CJC building and the proposed buildout is required before it can be occupied by the Criminal Intake Section. Criminal Intake was previously located in the 2nd floor District Attorney’s (DA) Intake space. Since originally occupying the space in the DA Intake office, five additional staff members have been added. In addition, the HCDCO Criminal Intake space was not directly accessible for:
• Arresting agencies to process paperwork for fugitives, after hour search warrants, etc.
• HCSO to pick up and drop off documents such as bonds, court directives, warrants, etc.
• Other DCO employees and departments whose work processing directly impacted the overall workflow and accessibility of documents to and from the DCO Criminal Intake Department.
• Outside service agencies for water deliveries and paper shredding pickup, equipment work orders.
Anticipated Impact on Other Funds (If Applicable):
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Fund Code |
Description |
Estimated Cost |
Funding Method (Existing or Future Budget Request Required) |
Estimated Date of Needs |
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$- |
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Total |
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$- |
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- |
County Strategic Plan Goal: 1. Make Harris County safer and more just.
County Strategic Plan Objective: E: Increase efficiency across the legal system.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Decision Analysis Matrix Score (rubric on last page): 13
Previous Court Action:
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Address: 1201 Franklin, 3rd Floor, Houston, TX 77002
Precinct(s): Precinct 1
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Fiscal and Personnel Summary |
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Funding Sources |
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Existing Budget |
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$ |
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Total Current Budget |
$ |
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Additional Budget Request |
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Commercial Paper |
$ |
$70,000 |
$ |
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Total Additional Budget Request |
$ |
$70,000 |
$ |
$ |
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Total Funding Request |
$ |
$70,000 |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
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Additional Positions Request |
- |
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Total Personnel |
- |
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Anticipated Court Date: 1/23/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 1/6/2025
Department Approval by: Judith Snively, Chief Deputy of Courts
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects & Infrastructure, 1/10/2025
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Commercial Paper Request (For OMB use only):
Receiving Department: County Engineer
Project PeopleSoft ID: TBD
CP Series Description: Commercial Paper Series D can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the Annex 65 CJC 3rd Floor DCO Buildout - Criminal Intake Section project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and BudgetDecision Analysis Matrix scoring tool - Commissioners Court has approved the rubric below for scoring capital projects. Please complete the last two rows for OMB review.
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Scoring option |
Strategic Plan alignment (3x weighting) |
Evidence base |
Impact on outcomes |
Cost effectiveness |
Ease of implementation |
Collaboration / partnerships |
Environmental sustainability |
Equity |
Total |
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-1 |
Antithetical to one or more aspects of the Strategic Plan |
Evidence shows net negative impact on the intended goal |
Impact is clearly negative |
Costs expected (or shown) to outweigh benefits |
County has no/limited existing capabilities and dependencies are likely to impede |
Could negatively impact relationships with partners |
Negatively impacts environment and/or climate change mitigation efforts |
Inequitable |
n/a |
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0 |
Does not align to a Strategic Objective |
Evidence base is not well defined or measurable |
Size of impact on one or more strategic outcomes is negligible or unclear |
Net comparison is unclear |
County has no/limited existing capabilities or dependencies are likely to impede |
Does not involve collaboration with partners |
Net neutral impact on environment and/or climate change mitigation efforts |
Does not consider equity to a meaningful degree |
n/a |
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1 |
Aligns to a Strategic Objective but not to a Strategic Initiative |
Limited evidence-based research on outcomes; may have qualitative/theoretical support |
Outcomes are defined but without target levels and/or expected impact is moderate |
Moderate direct/indirect benefit relative to costs |
County has existing capability to implement or dependencies are unlikely to impede |
Moderately expands County leverage through collaboration with partner(s) |
Marginally positive impact on environment and/or climate change mitigation efforts |
Considers equity to a meaningful degree, but not comprehensively |
n/a |
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2 |
Aligns to a Strategic Objective and a Strategic Initiative |
Outcomes are directly supported by evidence base or credible research supports anticipated outcomes |
Outcomes are clearly defined and include target levels; expected impact on outcomes is high |
Significant direct/indirect benefit relative to costs |
County has existing capability to implement and dependencies are unlikely to impede |
Significantly expands County leverage through collaboration with partner(s) |
Positively impacts environment and/or climate change mitigation efforts |
Considers equity meaningfully and comprehensively |
n/a |
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Score (-1,0,1,2) |
3 |
2 |
1 |
1 |
2 |
2 |
0 |
0 |
10 |
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Rationale |
The space renovation is necessary to increase efficiency for the DCO-Criminal Intake Section who works closely with the District Attorney’s Office and other law enforcement agencies. |
The outcome is supported by a reasonably projected higher number of residents and law enforcement served |
By having a dedicated space for Criminal Intake the Section is able to assist a bigger number of residents and law enforcement coming for the services. |
The quotes being consider for the project were provided by experts within the County Engineering Department to ensure quality work is provided at the least cost possible. |
The County Engineering department has been instrumental for the proposed project in understanding the requirements and costs involved. |
The DCO has been working together with necessary County Agencies to ensure policies and procedures are followed. |
The DCO does not see a negative impact with this project proposed. |
The project does not include an equity component. |
n/a |