Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Commissioner, Precinct 4
Secondary Department Head/Elected Official: Lesley Briones
Regular or Supplemental RCA: Regular RCA
Type of Request: Proposals/Bids
Project ID (if applicable): 250057
Vendor/Entity Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval to reject the bid(s) received for shade structures and related items for Precinct 4, and that the project be readvertised at a later date with revised specifications (250057).
end
Background and Discussion:
This request is to formally cancel ITB No. 25/0057 based on the following considerations:
• The majority of submitted responses exceeded the allocated budget.
• Submittals within budget did not meet the artistic and structural specifications required for the project (e.g., lack of experience in fabricating flower or butterfly-shaped shade structures).
• Installation fees were included in proposals despite not being required, resulting in inflated pricing.
• After further evaluation, Precinct 4 seeks more artistically driven structures that align with their original cost estimate and qualify under a Chapter 381 Agreement.
This initiative is part of a broader economic development effort in Gulfton, Sharpstown, and Alief, where Precinct 4 is integrating public art, including four large scale murals and improving pedestrian infrastructure along key corridors where these shade structures were planned.
Expected Impact:
The goal is to enhance public spaces, promote safety and health in our communities.
Alternative Options:
Precinct 4 will need to re-evaluate artists who can fabricate the structures needed.
County Strategic Plan Goal: 1. Make Harris County safer and more just.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
05/22/2025 |
255 |
Advertisement Approval |
Location: N/A
Address (if applicable):
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
Shade Structures and Related Items for Harris County Precinct 4 |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 8/7/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Tracy Hernandez (Manager, Financial Planning & Infrastructure Operations - Commissioner Precinct 4), Jose Camacho (Senior Buyer - Purchasing)
Attachments (if applicable): Letter