Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Public Defender
Secondary Department Head/Elected Official: Alex Bunin
Regular or Supplemental RCA: Regular RCA
Type of Request: Purchase Order
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Carahsoft Technology Corp
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: Exempt - Interlocal/Cooperative Agreement
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a The Interlocal Purchasing System (TIPS) purchase on the basis of low quote from Carahsoft Technology Corp in the amount of $187,200 for JusticeText License for the Public Defender's Office for the period of June 27, 2025 - June 26, 2026, Justification for 0% MWBE Participation Goal: Exempt - Interlocal/Cooperative Agreement.
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Background and Discussion:
The Public Defender’s Office is requesting to procure the JusticeText license to provide site-wide access for their AI-powered software.
Expected Impact:
The JusticeText license for public defenders employs artificial intelligence to transcribe and extract key moments from audio and video evidence, aiding public defenders in identifying critical information and holding the criminal legal system accountable. By saving time and enhancing the analysis process, the JusticeText license empowers public defenders to provide more robust and effective representation.
Alternative Options:
There is no other alternative option to the services from the JusticeText license. Maintaining the service ensures that the Office can continue to benefit from the platform’s proven efficiency and reliability.
County Strategic Plan Goal: 1. Make Harris County safer and more just.
County Strategic Plan Objective: D: Reduce racial, ethnic, and economic disparities in the criminal legal system.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any): N/A
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Action Taken |
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Location: N/A
Address (if applicable):
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
JusticeText License for the Harris County Public Defender’s Office |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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1000 - General Fund |
$ |
$187,200 |
$187,200 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$187,200 |
$187,200 |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$187,200 |
$187,200 |
$ |
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Grants - Proposed Budget (To be filled out by Grants staff only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
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Total Personnel |
- |
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Anticipated Court Date: 6/26/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Carmen Mireles, Office Administrator, PDO; Alex Bunin, Chief Public Defender, PDO; Gustavo Castillo, Buyer, Purchasing.
Attachments (if applicable): Letter