Primary Department: County Engineer
Primary Department Head/Elected Official: Milton Rahman, PhD, P.E., PMP, CFM, ENV SP, County Engineer
Secondary Department: N/A
Secondary Department Head/Elected Official: N/A
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): Job No. 23/0041, UPIN 19104MF12M01
Vendor/Entity Legal Name (if applicable): Environmental Allies Inc.
MWBE Contracted Goal (if applicable): 27%
MWBE Current Participation (if applicable): 25.76%
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a change in contract with Environmental Allies Inc., in connection with final construction of Bear Creek Village Subdivision Drainage Improvements - Stage A (2018), adding 35 calendar days, with a deduction in the amount of $224,222.59, Job No. 23/0041-4, UPIN 19104MF12M01, Precinct 4, MWBE Contracted Goal: 27%, MWBE Current Participation: 25.76%.
end
Background and Discussion:
The is 675 acres generally bound by Clay Road to the south, State Highway 6 to the west, Addick’s Satsuma Road to the north, and the Addick’s Reservoir to the east. The structures in the subdivision have suffered repetitive flood losses. Most recently, during Hurricane Harvey, 1,396 structures were flooded. Prior to that, the Tax Day flood in April 2016 flooded 306 structures. Drainage problems within the Bear Creek Village Subdivision primarily result from ponding areas where the storm sewer system is inadequate to collect and drain extreme event runoff. Drainage analysis has shown that street regrading and storm sewer replacement, in addition to channels in the reservoir, will provide the optimal reduction in flooding for the subdivision. Stage A includes limited work within the subdivision. Stage B completes the subdivision work and includes the channels in the Addick’s reservoir. This contract includes construction services for Stage A. Construction of these improvements to be performed by Environmental Allies, LLC, ensures that that the project is built in accordance with Harris County and Harris County Flood Control regulations.
The change in contract includes the following:
Quantity Adjustment: The line items are adjusted to reconcile overrun, underrun quantities and adding new line items on the project for completion of the proposed scope of work.
• The increase of quantities on overrun line item numbers 004, 014, 016, 018, 020, 021, 022, 024, 025, 026, 028, 030, 031, 040, 048, 050, 051, 072, 074, and 082 for an addition in the amount of $304,587.36.
• The decrease of quantities on underrun line item numbers 003, 005, 006, 007, 008, 009, 010,011, 012, 013, 015, 017, 019, 023, 029, 032, 033, 034, 036, 038, 039, 042, 043, 046, 047, 052, 053, 054, 055, 058, 059, 061, 063, 064, 065, 067, 069, 070, 071, 075, 076, 077, 079, 080, 081, 082, 084 and 087 for a deduction in the amount of $571,622.38.
New Line Items:
• Added new line-item number 090 Cement Stabilized Subgrade (6-inch depth) for an additional cost in the amount of $29,094.00.
• Added new line-item number 091 Cement Stabilized Subgrade (5 percent by dry weight) for an additional cost in the amount of $13,718.43.
• Added 35 calendar day’s - Time Extension (RFI 45) to the project time to match the existing pavement elevations to complete the scope of work.
The above additions and deductions result in a net reduction in the amount of $224,222.59 and 35 calendar days.
Expected Impact:
This project seeks to reduce flooding and strengthen resiliency in Harris County by assisting in the alleviation of structural flood damage to homes in the Bear Creek Village subdivision.
Alternative Options:
The County could elect to fund the requested task or choose to reject it. However, if not approved, the contractor will not be able to complete the scope of work.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: H: Improve the condition and resilience of County transportation, flood control, and other infrastructure.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): H6: Expand neighborhood drainage programs.
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan: N/A
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
02/21/2023 |
452 (23-0860) |
Transmittal - Advertisement |
|
04/04/2023 |
229 (23-1885) |
Contract Award - Environmental Allies, LLC |
|
09/19/2023 |
46 (23-5372) |
Contract Amendment (23/0041-1) for additional funds and extension of project term |
|
04/23/2024 |
67 (24-2178) |
Contract Amendment (23/0041-2) for additional funds |
|
06/04/2024 |
79 (24-3354) |
Contract Amendment (23/0041-3) for additional funds |
Location: Bear Creek Village Subdivision - Stage A (2018)
Address (if applicable): N/A
Precinct(s): Precinct 4
|
Fiscal and Personnel Summary |
|
Service Name |
Engineering |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1080 - Infrastructure Fund |
$ |
- $224,222.59 |
- $224,222.59 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
- $224,222.59 |
- $224,222.59 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
- $224,222.59 |
- $224,222.59 |
$ |
|
Grants - Proposed Budget (To be filled out by Grants staff only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 5/8/2025
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Erwin Burden, P.E., CFM, Chief of Engineering and Architectural Services, Office of the County Engineer
Attachments (if applicable): Change in Contract (CIC)