Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 210152
Vendor/Entity Legal Name (if applicable): eCIFM Solutions Inc.
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with eCIFM Solutions Inc. for IBM TRIRIGA integrated workplace management system software modules, support services and related items for Harris County through July 31, 2025, at a cost of $30,000 (210152).
end
Background and Discussion:
The Harris County Engineering Department uses the IBM Tririga Integrated Workplace Management System
(Tririga) to manage, maintain, and operate County facilities. Tririga is a module based management system
and provides a robust environment for facility maintenance operations. HCED uses Tririga for work task
ticketing, internal purchase requisition approvals, lease administration, capital planning, project management,
and reporting. Each module has a license for use and requires support services.
Expected Impact:
The cost of this is minimal and is essential to operate Tririga in its current capacity.
Alternative Options:
There may be other options for handling the tasks that Tririga is used for. Engaging another option would
require an upfront expenditure for installation, customization, configuration and will necessitate at least one
year to implement.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
x_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
05/25/2021 |
197 |
Request for approval of projects scheduled for advertisement |
|
08/10/2021 |
322 |
Request for approval of an award on the basis of low bid |
|
09/14/2021 |
283 |
Request for approval to rescind an award and approve a new award |
|
10/12/2021 |
226 |
Request for approval to correct the amount from $56,738 (as approved) to $75,320 (corrected) |
|
07/19/2022 |
217 |
Request for approval of a renewal option |
|
3/14/2023 |
240 |
Request for approval of renewal option |
Location: N/A
Address (if applicable): N/A
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Request |
$ |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 8/6/2024
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Amber Seastrunk, Manager, Building Operations Services; Robert Williams, Buyer, Purchasing
Attachments (if applicable): Letter