Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Award
Project ID (if applicable): 230266
Vendor/Entity Legal Name (if applicable): Fugro USA Land, Inc.
MWDBE Contracted Goal (if applicable): 15%
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal is not 0% and is listed above
Request Summary (Agenda Caption):
title
Request for approval of an award on the basis of lowest priced proposal meeting requirements and that the County Judge execute an agreement with Fugro USA Land, Inc. for pavement condition assessment and extraction of assets for the Office of the County Engineer for a one (1) year initial term with four (4) one-year renewal options, and for the County Clerk to execute any applicable bonds to be received (230266), MWDBE Contracted Goal: 15%.
end
Background and Discussion:
In 2019, Commissioners Court approved a pavement condition collection services contract with Data Transfer Solutions (DTS). The contract also included asset collection services for sidewalks and ramps. Due to the needs dictated by the county’s commitment to advancing its technological infrastructure and bolstering the evolving needs of a rapidly growing and dynamic community, Harris County Engineering desires to hire a qualified vendor to perform a new countywide pavement condition survey of all county-maintained infrastructure, extraction of County assets, as well as load the data for the County’s Asset Management System (AMS), OpenGov|Cartegraph.
In advancing our commitment to sustainable asset management practices, the awarded vendor will perform automated continuous, objective, and precise Nondestructive Testing (NDT) for the evaluations of the county’s street network. The survey shall also include the extraction of 18 roadside/roadway assets including pavement markings, edge of pavements, curbs, medians, guardrails, sidewalks, Pedestrian ramps, bus shelters/pads, bike racks, signs and sign supports, traffic controllers, streetlights, fire hydrants, ditches, culverts, inlets, manholes, and catch basins.
Expected Impact:
The result will be a current pavement condition dataset which offers the opportunity to be the basis for maintenance, project, and prioritization decisions for the county. For pavement conditions, using an Overall Condition Index (OCI) value as the basis for pavement-related decisions will allow the county to build a quantifiable, repeatable process for planning annual pavement maintenance or preservation project funding in an equitable manner.
An additional outcome is OpenGov| Cartegraph OMS being a fully featured asset management system with up to date pavement condition data but also 18 roadway/roadside assets. All will combine to serve as a cornerstone for informed decision-making across maintenance, project planning and prioritization endeavors.
Alternative Options:
Failing to fund this project poses a range of risks that could have lasting consequences. It is crucial that necessary resources are allocated to realize the full potential of the county asset management system. The failure to fund the comprehensive asset management project for Harris County could also lead to a series of detrimental consequences. These include operational inefficiencies, suboptimal resource allocation, missed maintenance opportunities, ineffective budget planning, limited insight into network conditions, impaired performance modeling, loss of quality control and a lack of flexibility in exploring what-if scenarios.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
X Transportation
_ Flooding
_ Environment
X Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
7/18/2023 |
245 |
Advertisement of Project Approved |
Location:
Address (if applicable):
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
FY 24 |
FY 25 |
Next 3 FYs |
|
Incremental Expenditures (do NOT write values in thousands or millions) |
|
Labor Expenditures |
$ |
$ |
$ |
|
Non-Labor Expenditures |
$ |
$ |
$ |
|
Total Incremental Expenditures |
$ |
$ |
$ |
|
Funding Sources (do NOT write values in thousands or millions) |
|
Existing Budget |
|
1070 - Mobility Fund |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$ |
$ |
|
Additional Budget Requested |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Additional Budget Requested |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
Current Position Count for Service |
- |
- |
- |
|
Additional Positions Requested |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
Anticipated Court Date: 1/30/2024
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Scott A Brian, Manager of Technology, Engineering, Jared Abbey, Senior Buyer, Harris County Purchasing
Attachments (if applicable): Award documents