Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Toll Road Authority
Secondary Department Head/Elected Official: Roberto Trevino
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 100116
Vendor/Entity Legal Name (if applicable): Electronic Transaction Consultants, LLC
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request that the County Judge execute an amendment to an agreement with Electronic Transaction Consultants, LLC in the additional amount of $534,114 for additional services for toll collection system - back office solution for the Toll Road Authority for the period of September 1, 2025 - August 31, 2026, and for the County Clerk to execute any applicable bonds to be received (100116), Justification for 0% MWBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature.
end
Background and Discussion:
Electronic Transaction Consultants Corporation (ETC) will continue to provide maintenance and support services for the Toll Collection System - Back Office Solution for the Harris County Toll Road Authority (HCTRA) for the renewal period of September 1, 2026 through August 31, 2027, including execution of applicable bonds when received under Contract 10/0116.
This request includes approval of the Ninth Amendment to the agreement. The amendment provides $534,114.40 in additional funding to support the continued operation, maintenance, and enhancement of the Back Office Solution. Approval of the amendment will increase the total certified funding (Letter of Agreement) from $7,223,520.00 to $7,757,634.40, while all other terms and conditions of the agreement remain unchanged.
Approval of the Ninth Amendment will ensure continued maintenance, operational support, and uninterrupted functionality of HCTRA's proprietary toll collection back-office system.
Expected Impact:
Approval of this request will approve the Ninth Amendment adding $534,114.40 in funding. The amendment increases the total certified funding (Letter of Agreement) from $7,223,520.00 to $7,757,634.40, ensuring uninterrupted support, maintenance, and continued operation of HCTRA's toll collection system, which generates the Authority's primary source of revenue.
Alternative Options:
As these are proprietary systems, this vendor is the only one who can efficiently support them. No other
solutions are recommended for this identified need
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
7/28/2020 |
Page 19, 13b. |
Electronic Transaction Consultants Corporation-Renewal for new term of 9/1/20-8/31/21 |
|
10/12/2021 |
21-5361.209 |
Electronic Transaction Consultants Corporation-Renewal for new term of 9/1/21-8/31/22 |
|
8/23/2022 |
22-4788, 286 |
Electronic Transaction Consultants Corporation-Renewal for new term of 9/1/22-8/31/23 |
|
8/29/2023 |
297 |
Electronic Transaction Consultants Corporation-Renewal for new term of 9/1/23-8/31/24 |
|
08/27/24 |
274 |
Electronic Transaction Consultants Corporation-Renewal for new term of 9/1/24-8/31/25 |
|
6/26/25 |
174 |
Electronic Transaction Consultants Corporation-Renewal for new term of 9/1/25-8/31/26 |
Location: N/A
Address (if applicable): N/A
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
Toll Collection System - Back Office Solution for the Harris County Toll Road Authority |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Revenue - TRA |
$ |
$534,114 |
$534,114 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Revenue - TRA |
$ |
$534,114 |
$534,114 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$534,114 |
$534,114 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
|
County Attorney’s Office Legal Review (for Harris County Code Items only) |
|
CAO Reviewer Name and Title |
|
CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 7/30/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Nicole Stuttz, Chief of Staff, Harris County Toll Road Authority
Gisselle Zapata, Sr. Contract Manager, Purchasing
Attachments (if applicable): Letter, Amendment