Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Domestic Relations
Secondary Department Head/Elected Official: David Simpson
Regular or Supplemental RCA: Regular RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Catalis Courts & Land Records, LLC
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: Exempt - Sole Source
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request that the County Judge execute an amendment to a sole source exemption agreement with Catalis Courts & Land Records, LLC to update the name of the vendor to Catalis Courts & Land Records, LLC, replace Exhibit A with the Master Software Subscription and Services Agreement, and update specific clauses in the Master Agreement for the period of March 1, 2020 - February 28, 2026, with no increase in the total contract amount, Justification for 0% MWBE Participation Goal: Exempt - Sole Source.
end
Background and Discussion:
The Automon Case Management System has been used by the Domestic Relations Office as a case management system since 2006 in both the Community Supervision Unit and The Visitation Center (supervised visitation). Both Divisions are paperless and Automon assists in delivering seamless services to constituents.
Expected Impact:
Automon allows staff to retrieve all information effortlessly from a computer or other electronic device both in the office and externally. Files are complete and can be shared with the Court, attorneys or litigants. Real- time delivery of services is critical to the programs success.
Alternative Options:
While other case management systems exist, Automon has been configured to meet the Domestic Relations
Office’s needs and is unique to the community supervision service delivery model.
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
08/27/2019 |
|
Award |
|
03/10/2020 |
|
Renewal 1 |
|
04/13/2021 |
|
1st Amendment |
|
03/08/2022 |
237 |
Sole Source exemption |
Location:
Address (if applicable):
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
$ |
|
Grants - Proposed Budget (To be filled out by Grants staff only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 1/9/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: David Simpson, Executive Director, HC Domestic Relations Office- Azadeh Rahmdel, Contract Manager, Purchasing
Attachments (if applicable): Letter, Agreement