Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Flood Control District
Secondary Department Head/Elected Official: Tina Petersen
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Award
Project ID (if applicable): 250045
Vendor/Entity Legal Name (if applicable): World Tree Materials LLC.; Sprint Sand & Clay, LLC
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of an award on the basis of low bids to World Tree Materials LLC. and Sprint Sand & Clay, LLC in the amount of $53,500 based on estimated quantities and fixed unit pricing for import fill and related items for the Flood Control District for the period of May 1, 2025 - April 30, 2026 with four (4) one-year renewal options (250045), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion:
This is a Term Contract for HCFCD in house Maintenance Construction Group (MCG). The Contract consists of Purchase Orders that will be issued to the Contract for execution. Purchase Orders will include providing the following Materials: Imported Topsoil, Common Fill and Select Fill for pick up by HCFCD trucks from the supplier’s facilities throughout Harris County, Texas. The intent of these Purchase Orders is to provide materials for conducting priority repair work orders in Harris County, Texas. These services will provide support for infrastructure work that will be executed as a result of the passage of the “Maintenance Matters” Proposition in November 2024
Expected Impact:
The intent of this Contract is to establish a means for conducting priority repair work orders throughout Harris County, Texas. Having two suppliers working will help address the backlog of maintenance projects.
Alternative Options:
No award will increase the response time to the work repair projects to reduce flooding within the watersheds located in Harris County.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: H: Improve the condition and resilience of County transportation, flood control, and other infrastructure.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): H6: Expand neighborhood drainage programs.
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
|
03/27/2025 |
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Transmittal by Purchasing of a project scheduled for advertising |
Location:
Address (if applicable): N/A
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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|
Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Other O&M 2891 |
$ |
$53,500.00 |
$53,500.00 |
$53,500.00 |
|
|
$ |
|
|
|
|
Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$53,500.00 |
$53,500.00 |
$53,500.00 |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$53,500.00 |
$53,500.00 |
$53,500.00 |
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Grants - Proposed Budget (To be filled out by Grants staff only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 4/16/2025
Anticipated Implementation Date (if different from Court date): 5/8/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Helen Stallkamp, P.E., Project Manager, Maintenance Engineering Dept.; Maria Heinzmann, Senior Buyer, Harris County Purchasing
Attachments (if applicable): Letter, Bid Tabulation