Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Universal Services
Secondary Department Head/Elected Official: Sindhu Menon
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 210152
Vendor/Entity Legal Name (if applicable): eCIFM Solutions Inc.
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with eCIFM Solutions Inc. for IBM TRIRIGA integrated workplace management system software modules, support services and related items for Harris County for the period of August 1, 2025 - July 31, 2026, at a cost of $795,407 (210152), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion:
The Harris County Engineering Department (HCED) utilizes the IBM Tririga Integrated Workplace Management System (Tririga) to manage, maintain, and operate County facilities. Tririga is a modular platform that supports a wide range of facility maintenance operations. HCED employs Tririga for work order ticketing, internal purchase requisition approvals, lease administration, capital planning, project management, and reporting. Each module is licensed separately and includes required support services.
Expected Impact:
The cost of this is minimal and is essential to operate Tririga in its current capacity.
Alternative Options:
There may be other options for handling the tasks that Tririga is used for. Engaging another option would require an upfront expenditure for installation, customization, configuration and will necessitate at least one year to implement.
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
05/25/2021 |
197 |
Request for approval of projects scheduled for advertisement |
|
08/10/2021 |
322 |
Request for approval of an award on the basis of low bid |
|
09/14/2021 |
283 |
Request for approval to rescind an award and approve a new award |
|
10/12/2021 |
226 |
Request for approval to correct the amount from $56,738 (as approved) to $75,320 (corrected) |
|
07/19/2022 |
217 |
Request for approval of a renewal option |
|
3/14/2023 |
240 |
Request for approval of renewal option |
|
08/06/2024 |
267 |
3rd Renewal |
Location: N/A
Address (if applicable):
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
IBM TRIRIGA Integrated Workplace Management System Software Modules, Support Services and Related Items for Harris County |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$396,738 |
$396,738 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$396,738 |
$396,738 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$396,738 |
$396,738 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 7/10/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Jorge Geronimo (Sr. Manager of Contract Compliance - Universal Services), Jose Camacho (Senior Buyer - Purchasing)
Attachments (if applicable): Letter