Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Contract - Award
Project ID (if applicable): 220355
Vendor/Entity Legal Name (if applicable): Synaptec Software, Inc. dba LawBase
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent that the County Judge execute an agreement with Synaptec Software, Inc. dba LawBase in the amount of $465,780 for Matter Management System (MMS) for the County Attorney’s Office for the period of January 9, 2024 - Final System Acceptance issued by Harris County with four (4) one-year renewal options, in connection with an award approved by Commissioners Court on April 25, 2023 (220355), Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion:
Request for the Harris County Attorney’s Office Property Tax Litigation Module for the stopgap RFP compliance & Revenue Division, effective April 25, 2023. The Compliance & Revenue Division provides civil litigations services and collects various types of obligations owed to the County, Harris County Toll Authority, other related entities. Delinquent Ad-Valorem Tax Collections is a department within the Compliance & Revenue Division of the Harris County Attorney’s Office.
On May 24, 2022, Harris County Commissioners Court ordered the Office of County Administrator, Commissioners Court Analyst Office, County Attorney, Universal Services and any other relevant department to develop an in-house collection plan. In January 2023, Commissioners Court approved 2 positions and budget to initiate the development of the Delinquent Ad-Valorem Tax Collections Department. On February 21, 2023, the County Attorney presented the Delinquent Ad-Valorem Tax Collections plan and Commissioners Court approved 10 additional positions for the Delinquent Ad-Valorem Tax Collections Department. On March 25, 2023, additional 44 positions, with the associated budget, was approved for the County Attorney’s Office to fully staff the Delinquent Ad-Valorem Tax Collections Department and implement the Delinquent Ad-Valorem Tax Collections plan presented to Commissioners Court. The award of the Harris County Attorney’s Office Property Tax Litigation module is necessary for the implementation of the delinquent ad-valorem tax collection within the Harris County Attorney’s Office.
Expected Impact:
The impact will allow the County Attorney’s Office to implement the in-house ad-valorem tax collection.
Alternative Options:
N/A
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
-_ Public Health
X Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
04/19/23 |
356 |
Stopgap agreement approval |
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Location:
Address (if applicable):
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
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FY 24 |
FY 25 |
Next 3 FYs |
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Incremental Expenditures (do NOT write values in thousands or millions) |
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Labor Expenditures |
$ |
$ |
$ |
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Non-Labor Expenditures |
$ |
$ |
$ |
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Total Incremental Expenditures |
$ |
$ |
$ |
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Funding Sources (do NOT write values in thousands or millions) |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
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Additional Budget Requested |
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Choose an item. |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
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Total Additional Budget Requested |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
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Additional Positions Requested |
- |
- |
- |
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Total Personnel |
- |
- |
- |
Anticipated Court Date: 01/09/24
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Mimi Han, Division Director - CAO; Jeremy Woodard, Sourcing Manger, Purchasing
Attachments (if applicable): Letter, Agreement