Department: Housing and Community Development
Department Head/Elected Official: Thao Costis, Executive Director
Regular or Supplemental RCA: Regular RCA
Type of Request: Transfer of Funds Only
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Request Summary (Agenda Caption):
title
Request for approval to transfer to grant accounts general funds in the amount of $750,000 for CDBG, $250,000 for HOME and $200,000 for ESG discretionary and required match needs to enable the department to transfer expiring grant positions to continue operation of U.S. Department of Housing and Urban Development (HUD) entitlement programs pending receipt of the 2024 HUD award letter in compliance grant revenue certifications per Texas Local Govt. Code 111.043 and in accordance with Harris County Auditor prescribed grant match procedure (G.7).
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Background and Discussion:
Each year, the Harris County Housing and Community Development (HCD) receives an award as “Participating Jurisdiction” entitlement community under the U.S. Department of Housing and Urban Development’s (HUD) CDBG, HOME and ESG programs. HUD regulations allow up to 20%, 10% and 7.5% (CDBG, HOME and ESG) of the annual award to be utilized for administering the programs. Historically, HUD sends the award announcements / letters to Harris County after the start of the County’s fiscal year. Since the County will not receive its 2024 HUD award letter on or before October 1, 2024, the County Auditor cannot certify the grant revenues in accordance with Texas Local Govt. Code 111.043. As a result, the grant budgets cannot be adopted and HCD make provision for administrative salaries and costs in anticipation of the award.
HCD requests that Commissioner’s Court approve a transfer of HCD’s General Funds in the amount of $750,000 for CDBG, $250,000 for HOME and $200,000 for ESG temporarily for administrative costs into next fiscal year’s grant fund projects (Fund 2601) until such time that the County Auditor has the necessary documentation to certify receipt of funding based on HUD’s award letter. Once the County Auditor certifies receipt of HUD’s funding, HCD requests that Commissioners Count approve reallocation of the funds to grant discretionary and required match, Fund 2699 so that adequate provision and resources are in place for the administration and operation of these entitlement programs.
In accordance with procedures prescribed by the Harris County Auditor’s Office (procedure G.7), costs of administering federally funded programs in excess of the administrative funds provided by the agency is defined as “Discretionary Match”. Required match is defined as the amount of funds the County is required by contract or applicable laws and regulations with the granting agencies to expend on a grant program. In order to account for these matching funds, grantee departments must transfer from its budget the estimated amount of match needs to FUND 2699 (Grant Match).
Expected Impact:
Without the transfer, the department will not be able to incur costs associated with the grants programs in accordance with prescribed policy and procedures. $1,200,000 General Funds moved to Programs.
Alternative Options:
Termination of the provision of discretionary and required match and administration of the entitlement grant programs.
Alignment with Goal(s):
_ Justice and Safety
X Economic Opportunity
X Housing
_ Public Health
X Transportation
X Flooding
X Environment
_ Governance and Customer Service
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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Location:
Address (if applicable): N/A
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
Financial Services |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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1000 - General Fund |
$1,200,000 |
$ |
$1,200,000 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Current Budget |
$1,200,000 |
$ |
$ |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Request |
$ |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: June 25, 2024
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Graylin, Guidry; Director, Accounting; Housing and Community Development
Attachments (if applicable): N/A