Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Fire Marshal
Secondary Department Head/Elected Official: Laurie Christensen
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 250073
Vendor/Entity Legal Name (if applicable): Velocity Business Products (Primary); Creative Offices Furniture, Inc.
(Secondary)
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Drop Shipped
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Velocity Business Products (Primary); and Creative Offices Furniture, Inc. (Secondary) for office furniture for the Fire Marshal's Office for the period of May 8, 2026 - May 7, 2027, at a cost of $769,741 (250073), Justification for 0% MWBE Participation Goal: 0% - Drop Shipped.
end
Background and Discussion:
The Fire Marshal’s Office (FMO) requires office furniture to support staffing changes and replace worn items.
Currently, each purchase involves soliciting multiple bids, which leads to delays, inconsistent pricing, and
added administrative work.
Issuing a formal bid and awarding a contract to a qualified vendor will streamline procurement, ensure
consistent pricing, and reduce lead times-allowing the department to operate more efficiently and
responsively.
Expected Impact:
Awarding the contract to a vendor is expected to streamline the procurement process, reduce administrative
burden, and significantly decrease lead times for acquiring office furniture. This will enable FMO to respond
more efficiently to operational needs and support a more consistent and timely furnishing process.
Alternative Options:
In the absence of an awarded contract, FMO would need to continue soliciting multiple bids from various
vendors for each purchase, which would likely increase inefficiencies and extend lead times for acquiring
necessary office furniture.
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
5/8/2025 |
461 |
Award |
Location:
Address (if applicable):
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1000 - General Fund |
$ |
$312,292 |
$312,292 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$312,292 |
$312,292 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$312,292 |
$312,292 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
|
County Attorney’s Office Legal Review (for Harris County Code Items only) |
|
CAO Reviewer Name and Title |
|
CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 1/8/2026
Anticipated Implementation Date (if different from Court date): 1/8/2026
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Bobby Cato, Fire Marshal’s Office; Luke Herdrich, Senior Buyer, Harris County Purchasing
Attachments (if applicable): Letter