Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: N/A
Secondary Department Head/Elected Official: N/A
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 220137
Vendor/Entity Legal Name (if applicable): GenServe, LLC
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): 0%
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with GenServe, LLC for preventive maintenance, inspection, repair, rental of emergency generators and related items for Harris County for the period of August 2, 2025 - August 1, 2026, at a cost of $4,952,787 (220137), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion:
On August 2, 2022 Commissioners Court approved an award with GenServe, LLC for preventive maintenance, inspection, repair, rental of emergency generators and related items for Harris County. Approval is now being requested for the third renewal for the term beginning August 2, 2025, and ending August 1, 2026.
Expected Impact:
N/A
Alternative Options:
N/A
County Strategic Plan Goal: 1. Make Harris County safer and more just.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
8/2/2022 |
219 |
Award |
|
4/4/2023 |
254 |
Renewal No. 1 |
|
3/26/2024 |
443 |
Amendment No. 1 |
|
6/25/2024 |
262 |
Amendment No. 2 and Renewal No. 2 |
|
3/27/2025 |
445 |
Amendment No. 3 |
|
6/12/2025 |
233 |
Amendment No. 4 |
|
|
|
|
Location: N/A
Address (if applicable):
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
Preventive Maintenance, Inspection, Repair, Rental of Emergency Generators and Related Items for Harris County |
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
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|
Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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|
Existing Budget |
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|
|
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
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|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$ |
$ |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 7/10/2025
Anticipated Implementation Date (if different from Court date): 8/2/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Bernard Willingham, HCTRA; Debjani Chakravarty, Director, PMO & Contractsw; Kandy Buntyn, Purchasing Manager, Sheriff’s Office; Andrew Neff, Flood Control; Derek Phillips, Sr. Procurement Specialist, Precinct 1; SanJuana Torres, Finance Manager, Precinct 2; Stacey Acevedo, Precinct 3; Jonathan Castrejon, Finance Manager, Precinct 4; Matthew Barna, Sr. Manager Infrastructure Services for Universal Services; Karen Vasquez, Director, Business Operations for Universal Services; Jorge Geronimo, Sr. Manager of Contract Compliance for Universal Services; Yinka Antwi, Budget Director, Terrence Rather, Purchasing Senior Specialist, County Clerk's Office Election Division; Aaron Saenz, Buyer, Purchasing
Attachments (if applicable): Letter