Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: County Engineer
Secondary Department Head/Elected Official: Milton Rahman
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 210152
Vendor/Entity Legal Name (if applicable): eCIFM Solutions Inc.
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval to extend a contract with eCIFM Solutions Inc. for IBM TRIRIGA integrated workplace management system software modules, support services and related items for Harris County for the period of August 1, 2026 - July 31, 2027, with no increase in pricing (210152).
end
Background and Discussion:
The Office of the County Engineer requests to extend Contract 21/0152 - IBM TRIRIGA Integrated Workplace Management System Software Modules, Support Services, and Related Items, currently provided by eCIFM, for an additional twelve (12) months. This extension is necessary to ensure continuity of licensing and support services while the County finalizes its determination on whether the contract will proceed to rebid.
Expected Impact:
This additional term will prevent service interruptions and allow sufficient time for all stakeholders to complete the evaluation and procurement planning process.
Alternative Options:
N/A
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
05/25/2021 |
197 |
Request for approval of projects scheduled for advertisement |
|
08/10/2021 |
322 |
Request for approval of an award on the basis of low bid |
|
09/14/2021 |
283 |
Request for approval to rescind an award and approve a new award |
|
10/12/2021 |
226 |
Request for approval to correct the amount from $56,738 (as approved) to $75,320 (corrected) |
|
07/19/2022 |
217 |
1st Renewal |
|
3/14/2023 |
240 |
2nd Renewal |
|
08/06/2024 |
267 |
3rd Renewal |
|
07/10/2025 |
162 |
4th Renewal |
Location: N/A
Address (if applicable): N/A
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
IBM TRIRIGA Integrated Workplace Management System Software Modules, Support Services and Related Items for Harris County |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1000 - General Fund |
$ |
$58,344 |
$58,344 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$58,344 |
$58,344 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$58,344 |
$58,344 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
|
County Attorney’s Office Legal Review (for Harris County Code Items only) |
|
CAO Reviewer Name and Title |
|
CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 7/9/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Bashar Ahmed (Chief, Strategy & Business Operations - Office of the County Engineer); Jose Camacho (Contract Manager - Purchasing)
Attachments (if applicable): Letter