Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Rarestep, Inc. dba Fleetio
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: Exempt - Sole Source
Request Summary (Agenda Caption):
title
Request for approval of a sole source exemption from the competitive bid requirements and a renewal option with Rarestep, Inc. dba Fleetio in the amount of $84,760 for licenses, configuration, training, hosting and support of Fleetio-Managed Software for Harris County for the period of November 30, 2024 - November 29, 2025, Justification for 0% MWDBE Participation Goal: Exempt - Sole Source.
end
Background and Discussion:
The Office of the Harris County Purchasing Agent has confirmed the sole source exemption
Expected Impact:
N/A
Alternative Options:
N/A
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
2/25/2021 |
243 |
Authorization to Negotiate |
|
11/30/2021 |
234 |
Award |
|
1/31/2023 |
341 |
Renewal No. 1 |
|
8/8/2023 |
294 |
Renewal No. 2 |
Location:
Address (if applicable):
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Request |
$ |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 08/06/2024
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Shane Langford, Fleet Manger; Robert Williams, Buyer, Purchasing
Attachments (if applicable): Letter