Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Commissioner, Precinct 3
Secondary Department Head/Elected Official: Tom Ramsey
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 220375
Vendor/Entity Legal Name (if applicable): Heidelberg Materials US, Inc. (amended); HM South Texas Stabilized Sand LLC (as approved)
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option and vendor name change from HM South Texas Stabilized Sand LLC (as approved) to Heidelberg Materials US, Inc. (amended) for 2-sack cement stabilized sand and related items for Precinct 3 for the period of November 29, 2025 - November 28, 2026, at a cost of $71,942 (220375), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion: Precinct 3 will renew services pertaining to 2-Sack Cement Stabilized Sand and Related Items for Harris County Precinct 3.
Expected Impact: Precinct 3 will acquire services pertaining to 2-Sack Cement Stabilized Sand and Related Items for Harris County Precinct 3.
Alternative Options: Precinct 3 will have to explore other options for 2-Sack Cement Stabilized Sand and Related Items for Harris County Precinct 3.
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
11/29/2022 |
158 |
Award approved for term 11/29/2022 - 11/28/2023 |
|
11/14/2023 |
230 |
Renewal 1 approved for term 11/29/2023 - 11/28/2024 |
|
11/12/2024 |
269 |
Renewal 2 approved for term 11/29/2024 - 11/28/2025 |
|
11/12/2024 |
271 |
Corrective action to fix supplier name |
Location:
Address (if applicable): N/A
Precinct(s): Precinct 3
|
Fiscal and Personnel Summary |
|
Service Name |
2-Sack Cement Stabilized Sand and Related Items for Harris County Precinct 3 |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1070 - Mobility Fund |
$ |
$65,000.00 |
$65,000.00 |
$65,000.00 |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$65,000.00 |
$65,000.00 |
$65,000.00 |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$65,000.00 |
$65,000.00 |
$65,000.00 |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 10/30/2025
Anticipated Implementation Date (if different from Court date): 11/29/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Fraz Bokhari, Management Specialist, Engineering; Lyndsey Bars, Senior Buyer, Purchasing
Attachments (if applicable): Letter.