Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Toll Road Authority
Secondary Department Head/Elected Official: Roberto Trevino
Regular or Supplemental RCA: Regular RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): TransCore, LP
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: Exempt - Sole Source
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a sole source exemption from the competitive bid requirements and a renewal option with TransCore, LP in the amount of $6,500,000 for Roadside Enhancement and Augmentation Toll Collection System (RSEATCS) for the Toll Road Authority for the period of September 1, 2025 - August 31, 2026, Justification for 0% MWBE Participation Goal: Exempt - Sole Source.
end
Background and Discussion:
Transcore, LP will be responsible for providing Roadside Enhancement & Augmentation Toll Collection System (RSEATCS) services to support Harris County Toll Road Authority.
Expected Impact:
N/A
Alternative Options:
No other solutions are recommended for this identified need.
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
7/31/2018 |
21.d.18.p |
Sole Source Agreement Approval |
|
8/13/2019 |
18.d.18.f |
Approval of Renewal No. 1 for the term September 1, 2019-August 31, 2020 and the Amendment No. 1 to increase funding |
|
8/11/2020 |
19c.12.c |
Approval of Renewal No. 2 for the term September 1, 2020-August 31, 2021 |
|
8/24/2021 |
278 |
Approval of Renewal No. 3 for the term September 1, 2021-August 31, 2022 |
|
8/23/2022 |
315 |
Approval of Renewal No. 4 for the term September 1, 2022-August 31, 2023 |
|
8/8/2023 |
292 |
Approval of Amendment No. 2 to add five (5) one-year renewal options |
|
8/29/2023 |
362 |
Approval of Renewal No. 5 for the term September 1, 2023-August 31, 2024 |
|
7/15/2024 |
247 |
Approval of Renewal No. 6 for the term September 1, 2024-August 31, 2025 |
|
|
|
|
Location: N/A
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Revenue - TRA |
$ |
$ |
$ 6,500,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$ |
$ 6,500,000 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 8/26/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Kenneth Wethington, David Patterson, Assistant Director, Tolling Solutions; Margaret Obot, Sourcing Manager, Purchasing
Attachments (if applicable): Letter