Department: County Clerk
Department Head/Elected Official: Teneshia Hudspeth, County Clerk
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Public Hearing
Project ID (if applicable):N/A
Vendor/Entity Legal Name (if applicable):N/A
MWDBE Contracted Goal (if applicable):N/A
MWDBE Current Participation (if applicable):N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Request Summary (Agenda Caption):
title
Request by the County Clerk for a public hearing for approval of the Records Archive Plan for FY 2024-25. Notice of the public hearing was published on September 2, 2024, as required under the statute.
end
Background and Discussion:
The Texas State Legislature has provided a means to raise revenue for the preservation of current and older
county records. The County Clerk has taken advantage of the Archive Fee as an alternative to spending general
fund monies to accomplish these preservation projects. Revenue collected and not expended in the fiscal year
will be carried forward for use in future years. This plan will be updated annually as part of the budget
process. Approval and implementation of the plan will continue to ensure the preservation of historical and
current records for future generations.
Expected Impact:
The costs for the projects listed in the County Clerk’s Records Archive Plan FY 2024-2025 will come from the
Records Archive Fund, not from the County Clerk’s General Fund. Projects listed in the Archives Plan are an
ongoing, multi-year process and are reassessed annually and prioritized as necessary.
Alternative Options:
N/A
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
X Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
|
|
|
Location:
Address (if applicable):
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
County Clerk, Records Archive Fund |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget - Records Archive Fund |
|
|
|
|
|
Other |
$771,626 |
$17,233,465 |
$18,005,091 |
$771,626 |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$771,626 |
$17,233,465 |
$18,005,091 |
$771,626 |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Request |
$ |
$ |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 9/19/2024
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Jason Knight, Director of Special Projects & Purchasing, County Clerk
Attachments (if applicable): Record’s Archive Plan FY 2024-2025