Department: Harris County Resources for Children and Adults
Department Head: Joel Levine
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Change Investment Memo
Project Name: Hay Center Design Project ID (if applicable): 100001000001036
Vendor Legal Name (if applicable):
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: County Engineer
Incremental Authorization Requested: $56,710
Total Estimated Project Cost: $1,423,308
Request Summary:
title
Request for approval of a Change Investment Memo for the Hay Center Design project in the additional amount of $56,710 for a total authorization of $975,710 and commercial paper funding for an additional $60,000 for a total allocation of $980,000.
end
Project Description:
In July 2020, the County and Engineer entered into an agreement with M. Arthur Gensler Jr. & Associates for Professional Architecture and Engineering services to provide improvements to The Hay Center located at 3131 Gulf Freeway, Houston, TX 77003 in Harris County Precinct 1.
Project Scope:
The professional services being performed under this agreement are within the scope of professional engineering and architecture, as defined by state law, and will be provided in connection with the professional employment or practice of a person who is licensed or registered as a professional engineer and an architect.
Justification:
The cost of this project extension is $134,520; however, the department currently has $77,810 available from the previous commercial paper allocation; therefore, the requested amount of this Investment Memo is $56,710.
Alternatives and Engagement:
The alternative would be to try to find available general funds. The project is in its final stages.
Anticipated Project Expenditures and Timeline:
|
Scope of Work |
Estimated Cost |
Estimated Completion |
|
Reviews for separate equipment package bids |
$1,960 |
08/02/2024 |
|
Construction and administration due to time extension |
$80,220 |
08/02/2024 |
|
Additional design - open ceiling |
$8,440 |
08/02/2024 |
|
Additional Construction administration (LEED and hourly) |
$42,400 |
08/02/2024 |
|
Sanitary sewer coordination |
$1,500 |
08/02/2024 |
|
Unencumbered Existing Project Balance |
$(77,810) |
|
|
Total |
$56,710 |
08/02/2024 |
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
X Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
11/10/2020 |
1.g.2. |
Approval of an additional $67,500 to original contracted amount |
|
5/25/2021 |
21-2413 |
Commissioners Court had authorized a total of $919,000 for the Hay Center Design project to date. Resources for Children & Adults requests funding of $920,000 for a total CP funding of $920,000. |
Address: 3131 Gulf Freeway, Houston, TX 77003
Precinct(s): Precinct 1
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Fiscal and Personnel Summary |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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$ |
$ |
$ |
$ |
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$ |
$ |
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$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request |
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Commercial Paper |
$ |
$60,000 |
$60,000 |
$ |
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Total Additional Budget Request |
$ |
$60,000 |
$60,000 |
$ |
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Total Funding Request |
$ |
$60,000 |
$60,000 |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
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- |
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Additional Positions Request |
- |
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Total Personnel |
- |
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Anticipated Court Date: August 6, 2024
Anticipated Implementation Date (if different from Court date):
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 7/12/2024
Department Approval by: Joel Levine, Executive Director
OMB CIP Team Approval by: Wanwei Tang, Analyst - Capital Projects and Infrastructure, 7/23/24
Commercial Paper Request (For OMB use only):
Receiving Department: Choose an item.Harris County Resources for Children and Adults
Project PeopleSoft ID: 100001000001036
CP Series Description: Commercial Paper Series D-2 can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the Hay Center Design project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
OMB Financial Management contact: Amy Perez, Director, Financial Management, Office of Management and Budget