Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 210285
Vendor/Entity Legal Name (if applicable): P-Ville, Inc.
MWDBE Contracted Goal (if applicable): 11%
MWDBE Current Participation (if applicable): 13.07%
Justification for 0% MWDBE Participation Goal: N/A - Goal is not 0% and is listed above
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with P-Ville, Inc. for mowing and various maintenance services for the South Central Region for the Flood Control District for the period of January 1, 2025 - December 31, 2025 at a cost of $1,403,000 and for the County Clerk to execute any applicable bonds to be received (210285), MWDBE Contracted Goal: 11%, MWDBE Current Participation: 13.07%.
end
Background and Discussion:
Full-Service Contracts are utilized to maintain the 18,000+ acres of vegetation throughout the county. All nine (9) sectors now utilize a full-service contract. Full-service contracts are structured so needed maintenance such as debris removal, buy-out lot mowing and fence line pruning, are incorporated into a single contract. This inclusion of services has helped the District and its contractors provide a year-round presence and a reduction of deferring maintenance activities that cost less when performed more frequently.
Expected Impact:
Renewing this contract will allow the District to provide the citizens that live within this sector a level of service that they have come to expect. These services include mowing channels and basins three times per year, monthly mowing of buy-out lots, debris removal as needed and clearing fence lines along access points and adjacent to the channels.
Alternative Options:
N/A
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
X Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
11/9/2021 |
188 |
Award approved for term 01/01/2022 - 12/31/2022 |
|
10/18/2022 |
184 |
Renewal 1 approved for term 01/01/2023 - 12/31/2023 |
|
10/10/2023 |
256 |
Renewal 2 approved for term 01/01/2024 - 12/31/2024 |
Location: N/A
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Mowing and Various Maintenance Services for the South-Central Region for the Harris County Flood Control District |
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Tax Revenue - FCD Flood Control |
$1,403,000 |
$ |
$1,403,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$1,403,000 |
$ |
$1,403,000 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Request |
$ |
$ |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 08/27/2024
Anticipated Implementation Date (if different from Court date): 01/01/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Kory Nickell, Turf Management Coordinator, FMT; Lyndsey Bars, Senior Buyer, Purchasing
Attachments (if applicable): Letter