Department: Managed Assigned Counsel
Department Head/Elected Official: Kenneth Hardin
Regular or Supplemental RCA: Regular RCA
Type of Request: Grant
Project ID (if applicable):
Vendor/Entity Legal Name (if applicable):
MWDBE Contracted Goal (if applicable):
MWDBE Current Participation (if applicable):
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Request Summary (Agenda Caption):
title
Request by the Office of Managed Assigned Counsel for approval of a resolution authorizing an application to apply for amended grant funds from the Texas Indigent Defense Commission in the amount of $82,345.34, with a required match of $329,382, for the Managed Assigned Counsel (Misdemeanors) Y4 Program.
end
Background and Discussion:
Texas Indigent Defense Commission (TIDC) allows the Harris County Office of Managed Assigned Counsel (MAC) to extend its current year 4 by two months only for Fiscal Year 2025 effective October 1, 2024 - November 30, 2024. If the application is approved, TIDC is expected to cover $82,345.34 (20%) with an estimated combined HC match of $329,382 (80%). The two months does not change TIDC overall original grant amount approved in 2019. This would be an extension to use TIDC funds available to the Grantor for Harris County’s (HC) Managed Assigned Counsel program FY25.
On September 10, 2019, HC Commissioners Court (CC) accepted TIDC grant #212-20-D06 for the creation of a misdemeanor managed assigned counsel program. HC is currently in its fourth year of a 4-year multi-year formulated TIDC grant with an escalating HC discretionary match requirement; with year 1’s HC match requirement of 20%, year 2 requiring a HC match of 40%, an expected year 3 HC match of 60%, and 80% for year 4.
HC Commissioners Court approved on:
•04/30/2019 the submittal of a TIDC grant application for a managed assigned counsel program.
•09/10/2019 to accept TIDC Improvement Grant #212-20-D06 in the amount of $2,172,855 for a misdemeanor managed assigned counsel program (Y1 Project ID #1000000444).
•10/08 2019 a resolution honoring sixteen HC Criminal Courts at Law Judges for their support to establish managed assigned counsel program.
•08/11/2020 to extend TIDC’s year-1 grant term to July 31, 2021.
•10/13/2020 the appointment of MAC’s Executive Director, effective November 21, 2020.
•10/27/2020 the creation of the MAC department, a grant budget transfer from Office of Court Management, the creation of the executive director and administration officer positions, and for the HC Engineering Department and HC Universal Services to identify and ensure office space and develop a scope of technical support and its staff.
•01/05/2021 amending the position titles, descriptions, and salaries with no change to the grant award.
•01/26/2021 voted to realign salary and fringe benefit ratios within year-one grant and match budget allocations to reflect actual fringe benefits.
•08/24/2021 extended the year-one grant end date and its associated positions to November 30, 2021.
•10/26/2021 MAC year 2 TIDC misdemeanor managed assigned counsel program application submittal.
•01/04/2022, to accept $1,228,000 TIDC grant, with a HC match of $987,602 for a managed assigned counsel program and extend associated positions (Y2 Project ID #100001000001225).
•03/08/2022 the extension of the year-one limited contractual services budget of $188,000 thru May 31, 2022, for the FY2020 grant #212-20-D06 (Y1 Project ID #1000000444).
•05/10/2022, approved the bylaws of the Harris County Office of Managed Assigned Counsel Board of Directors Bylaws, as recommended by the Texas Indigent Defense Commission.
•07/19/2022 MAC year 3 TIDC misdemeanor managed assigned counsel program intent application submittal.
•10/18/2022 to accept $1,070,167 from TIDC grant, with a HC match of $1,562,803, create a position and extend 18 associated positions for a managed assigned counsel program (Y3 Project ID #100001000001363).
•07/18/2023 MAC year 4 TIDC misdemeanor managed assigned counsel program intent application submittal.
•09/19/2023 to accept $576,336 TIDC grant, with a HC match $2,242,449.26 and extend 19 associated positions(Y4 Project ID #100001000001497).
Expected Impact:
If awarded, aside from HC grant contribution a total of 19 grant positions would be extended for two months and updated with the new grant project number. After the two months, the MAC would be expensing such positions from its general fund.
Alternative Options:
Not accept the funds.
Alignment with Goal(s):
X_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
9/19/23 |
|
Acceptance of Y4 award. |
Location:
Address (if applicable):
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
MAC |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Other |
$321,888.00 |
$7,494.00 |
$329,382.00 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$321,888.00 |
$7,494.00 |
$329,382.00 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Grant |
$82,345.34 |
$ |
$82,345.34 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$82,345.34 |
$ |
$82,345.34 |
$ |
|
Total Funding Request |
$404,233.34 |
$7,494.00 |
$411,727.34 |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 7/15/2024
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Kenneth Hardin, Executive Director
Attachments (if applicable): Grant Documents.