Department: County Engineer
Department Head/Elected Official: Milton Rahman, PhD, P.E., PMP, CFM, ENV SP, County Engineer
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): UPIN - 19101MF13601 - Job No. 23/0028
Vendor/Entity Legal Name (if applicable): Reytec Construction Resources, Inc.
MWDBE Contracted Goal (if applicable): 21%
MWDBE Current Participation (if applicable): 21.98%
Justification for 0% MWDBE Participation Goal: N/A - Goal is not 0% and is listed above
Request Summary (Agenda Caption):
title
Request for approval of a change in contract with Reytec Construction Resources, Inc., in connection with Oak Glen Place Subdivision Drainage Improvements - 2018, adding 28 calendar days, with an addition in the amount of $335,983.75, Job No. 23/0028-2, UPIN 19101MF13601, Precinct 2, MWDBE Contracted Goal: 21%, MWDBE Current Participation: 21.98%.
end
Background and Discussion:
The location of the work is in the Oak Glen Place Subdivision in the Halls Bayou Watershed. The proposed improvements include installation of a new storm sewer system, driveways paving, widening, and regrading of existing roadside ditches, and construction of a new detention pond.
The change in contract request includes the following:
• PCO #2 - Remove and replace existing Junction Box on Aldine Mail Route Road Sta. 25+04 - Due to field conditions, it was decided to remove the existing junction box and cast in place a new junction box due to condition, size and complexity of modifying the existing junction box. Adding a new line item with additional cost for new junction box as per revised design provided by the Engineer of Record. Additional quantities for line item#142- Additional cost for new junction box are needed to complete the work as proposed in the revised design plans, for an additional cost of $26,495.00 and 12 days.
• PCO #3 - Design modifications due to water line conflict at Aldine Mail Route Road and Burtcliff Street - Due to conflict, with an existing waterline, it was necessary to make design modifications to existing junction box larger by 3 feet as a cast in place where it was called out for removal and replacement on plan, and use the proposed junction box at a different location to change the alignment from the original plans. Added new line item # 143-additional cost for line item 50 & 52 to complete the project as per revised design plans at an additional cost of $16,000.00 and 7 days.
• PCO # 13- Construction Safety Fence - Adding new line item #144 for Construction Safety Fence as per design plans for safety reasons during work progress in the project. Added 7,400 linear feet at $5.00 per liner feet for 204 inlets on the project for an additional cost of $37,000.00 and 0 days.
• PCO #5 - Temporary driveways - Addition of quantities to line item#95- Temporary Residential Driveways (Furnish, install, and remove) to complete the work as proposed in the design plans. Added 85 each to line item#95 for an additional cost of $51,000.00 and 0 days.
• PCO #6 - Replacement of existing driveway - Addition of quantities to line item#4- Removing Asphalt Driveways, line item #12 - Removing Concrete or Metal Pipe - (All Sizes) and line item #20 - Asphalt Driveways to complete the work as proposed as per design plans. Added 32 square yards to line item# 4, 21 linear feet to line item# 12 and 32 square yards to line item #20 for an additional cost of $2,947.50 and 0 days.
• PCO #7 - Extension in quantity for trench safety - Addition of quantities to line item# 28- Trench Safety System (5 feet to 10 feet) to complete the work as proposed as per design plans. Added 8,673 linear feet to line item# 28 for an additional cost of $34,692.00 and 0 days.
• PCO #8 - Upsized Junction Boxes at Sunwick St. - Adding new line item for upsizing the proposed Junction Box along Sunwick street at Stations 1+43.8, 1+69 and 2+78 as per revised design plans. Added 1 lumpsum for line item #145 for an additional cost of $4,150.00 and 0 days.
• PCO #9 - Changed Junction Box, reinforced concrete pipe sizes and added modified Type A inlet -
An addition of quantities to existing line items, 12 linear feet for #30 - 24-inch Reinforced concrete pipe, 2 each for #40 - precast 5x5 Junction box, 1 each for #60 - modified type A inlet and 1 each for #61 - modified type A inlet mounted on reinforced concrete boxes. The change in quantity is being balanced out from funds that will be unutilized on other line items. Additional quantities for the above line items in the amount of $29,308.00 are needed to complete the work as proposed in the design plans, deduction of 2 each from existing line items #41 - Precast Junction Box 5x5 (with Grate) and 12 linear feet for #62 - Precast reinforced concrete Box 4x2 in the amount of $21,976.00 for an additional cost of $7,332.00 and 2 days.
• PCO # -11 - Redesigned pump spool piece - Adding new line item for Pump spool piece to complete the work as per revised design plans. Added 1 lumpsum of new line item#147- Pump Station Mechanical - increased spool piece for an additional cost of $4,550.00 and 0 days.
• PCO # -12 - Power pole conflict on Sellers Road - An addition of quantities for change in alignment of proposed 7X4 reinforced concrete boxes due to conflict with 3 power poles to existing line items, 108 square yards for #16 - remove/dispose existing pavement all depths, 108 square yards for #19 - asphalt pavement repair, 3 each for #148 - 10x5 Junction Box, 97.5 linear feet of #149 - 7x4 reinforced concrete boxes deletion cost and 3 each for #150 - 7x4 reinforced concrete box offsets. The change in quantity is being balanced out from funds that will be unutilized on other line items. Additional quantities for the above line items in the amount of $238,217.25 are needed to complete the work as per the revised design plans, deduction of 90 linear feet from existing line item #68 - Precast 7x4 reinforced concrete boxes in the amount of $86,400.00 for an additional cost of $151,817.25 and 7 days.
Expected Impact:
This project seeks to reduce flooding and strengthen resiliency in Harris County by assisting in the alleviation of structural flood damage to homes in the community. This modification is a step in the process to reduce the financial, physical, and emotional burden flood damage places on homeowners and will reduce the financial impact of recovery costs to the Oak Glen Place (east) subdivision homeowners, Harris County, and FEMA. The fiscal impact for this project will come from the 1080 Funding for the Recovery and Resiliency Division subdivision projects with the long-term goal of reducing drainage costs in the future. No impact on staffing anticipated.
Alternative Options:
The County could elect to fund the requested task or choose to reject it. However, if not approved, the contractor will not be able to complete the original scope of work.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
X Transportation
X Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
04/04/2023 |
23-2090 |
Award of Construction Contract- Reytec Construction Resources, Inc. |
|
10/31/2023 |
23-6241 |
Change Order Approved |
Location: Oak Glen Place Drainage Subdivision
Address (if applicable): N/A
Precinct(s): Precinct 2
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Fiscal and Personnel Summary |
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Service Name |
Engineering |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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1080 - Infrastructure Fund |
$ |
$335,983.75 |
$ 335,983.75 |
$ |
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$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$335,983.75 |
$ 335,983.75 |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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$ |
$ |
$ |
$ |
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Total Additional Budget Request |
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$ |
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Total Funding Request |
$ |
$335,983.75 |
$ 335,983.75 |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
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Additional Positions Request |
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Total Personnel |
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Anticipated Court Date: June 04, 2024
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Erwin Burden, P.E., CFM, Senior Director of Capital Project Infrastructure, Harris County Engineering Department
Attachments (if applicable): Change in Contract (CIC)