Primary Department: County Engineer
Primary Department Head/Elected Official: Milton Rahman, PhD, P.E., PMP, CFM, County Engineer
Managing Department: County Engineer
Managing Department Head/Elected Official: Milton Rahman, PhD, P.E., PMP, CFM, County Engineer
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Elevator Repair and Renovations Countywide
Project ID (if applicable): MF0ELEVATORS
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $11,020,252
Total Estimated Project Cost: $59,251,500 (FY 2026-30)
Request Summary:
title
Request for approval of a Final Investment Memo for the Elevator Repair and Renovations Countywide projects for an incremental authorization of $11,020,252 for a total FY2026 authorization of $11,850,300, and a request for Commercial Paper funding for an additional amount of $3,355,000.
end
Project Description:
This is a continuous lifecycle management project to identify and address all required upgrades and modernization of elevators, escalators, lifts, related equipment and infrastructure in County Facilities. This project addresses elevator equipment in multiple County facilities that are outdated and where replacement parts are not readily available and, in some cases, no longer available.
Below are the planned allocations; there might be changes in the County’s needs that result in minor operational and financial changes for the projects throughout the Fiscal Year, but overall scope will remain the same. Any additional authorization would go through Commissioners’ Court approval.
Anticipated Project Expenditures and Timeline:
|
Project Scope Breakdown |
Estimated Cost |
Estimated Completion |
|
CIVIL COURTHOUSE ELEVATORS |
$3,800K |
FY2026 |
|
CIVIL COURTHOUSE ESCALATORS |
$2,480K |
FY2026 |
|
ANNEX 48 PARKING GARAGE |
$400K |
FY2026 |
|
ANNEX 48 |
$2,300K |
FY2026 |
|
ANNEX 9 |
$200K |
FY2026 |
|
ANNEX 14 |
$200K |
FY2026 |
|
KATY LEADERSHIP ACADEMY |
$250K |
FY2026 |
|
YOUTH VILLAGE |
$200K |
FY2026 |
|
CONSTABLES OFFICE PCT 4 |
$250K |
FY2026 |
|
CONSTABLES OFFICE, PCT 8 |
$193K |
FY2026 |
|
EQUIPMENT/PARTS |
$500K |
FY2026 |
|
FY 2026 Authorization |
$10,773K |
|
|
Contingency 10% |
$1,077K |
|
|
FY 2026 Total Authorization |
$11,850K |
|
|
FY 2025 Carry Forward |
$(830)K |
|
|
Total |
$11,020K |
|
Justification & Alternatives:
The County has a schedule to address elevator, escalator, lifts, and related systems deferred maintenance. Failure to continue maintaining the County's existing facilities may result in more expensive deferred maintenance, as well as the closure of certain areas, non-code compliance, and, most importantly, risks to life/safety. Elevators are linked to building fire alarm systems to ensure they operate properly during an event. Another elevator safety issue is people getting trapped in an elevator when they break down. Elevator entrapments or failures are a potential life safety issue. Elevators need to be modernized to avoid outages and entrapments. Modernized elevators increase the flow of employees and visitors throughout the facility, which is critical for efficient building operations. When elevators are out of service, it disrupts the building’s ability to maintain operations.
The Office of the County Engineer (OCE) continues to experience the effects of previous years’ inflation regarding materials and labor for construction projects. Although inflation for costs of materials and labor is expected to increase at historical averages in FY2026, the increases from previous years are expected to remain.
Not funding this program would lead to an even greater backlog of deferred maintenance to perform later and, in some cases, could create hazards to life and safety. Delay in project timeline may increase costs due to increased deterioration of infrastructure, potential bid increases, and increase in material and labor costs.
Anticipated Impact on Other Funds (If Applicable):
|
Fund Code |
Description |
Estimated Cost |
Funding Method (Existing or Future Budget Request Required) |
Estimated Date of Needs |
|
|
|
$- |
|
- |
|
|
|
$- |
|
- |
|
Total |
|
$- |
|
- |
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: R: Enhance disaster preparedness, response, recovery, and resiliency.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
8/1/2017 |
4.d.3 |
$3M CP allocation |
|
12/18/2018 |
1.s.1 |
$3.6M authorization |
|
1/8/2019 |
4.i.3 |
$3.6M CP allocation |
|
6/4/2019 |
CIP |
$1M authorization in interim CIP |
|
8/27/2019 |
4.e.7 |
$1M CP allocation |
|
1/7/2020 |
II.1.c |
$5M authorization in FY20 CIP |
|
1/28/2020 |
4.g.2 |
$3M CP allocation |
|
5/19/2020 |
4.f.3 |
$2M CP allocation |
|
3/9/2021 |
88 |
Harris County - Proposed Capital Improvements Program; Facility and Maintenance Projects: Elevator Repair and Renovations Countywide, pages 281 and 287 ($1.35M authorization for FY21-22). |
|
8/24/2021 |
94 |
$2,098,500 incremental authorization for FY21-22, $885K CP allocation. |
|
3/8/2022 |
107 |
Request for approval of a Final Investment Memo for the Elevator Repair and Renovations Countywide project for an additional $2,838,000 for SFY 22 and request for approval of commercial paper funding for Engineering for the project in the additional amount of $1,185,000 (p.13). |
|
10/18/2022 |
122 |
Request for approval of a Final Investment Memo for the Elevator Repair and Renovations Countywide project for an additional $981,000 for a FY 2023 authorization of $6,213,000. 22-6656. |
|
8/29/2023 |
103 |
Request for approval of a Final Investment Memo for the Elevator Repair and Renovations Countywide project for an additional $7,190,000 for a FY24 authorization of $8,161,000. |
|
9/19/2024 |
93. |
Request for approval of a Final Investment Memo for the Elevator Repair and Renovations Countywide projects for an FY2025 authorization of $9,100,000. |
|
10/29/2024 |
31 |
Request for approval of commercial paper funding for Engineering for the Elevator Repair and Renovations Countywide project in the additional amount of $1,150,000 for a total CP funding of $12,820,000. |
Address: Multiple
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
|
|
|
|
|
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request |
|
|
Commercial Paper |
$ |
$3,355,000 |
$3,355,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$3,355,000 |
$3,355,000 |
$ |
|
Total Funding Request |
$ |
$3,355,000 |
$3,355,000 |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 1/29/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Legal funding compliance confirmed by: Paige Abernathy, Special Assistant County Attorney, 1/21/2026
Department Approval by: Samuel Peña- Chief of Infrastructure Services & Disaster Recovery
OMB CIP Team Approval by: Wanwei Tang, Analyst - Capital Projects and Infrastructure, 1/20/2026
Commercial Paper Request (For OMB use only):
Receiving Department: County Engineer
Project PeopleSoft ID: MF0ELEVATORS
CP Series Description: Commercial Paper Series D can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the Elevator Repair and Renovations Countywide project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.OMB Financial Management contact: Fahad Gulzar, Acting Deputy Executive Director, Office of Management and Budget