Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 230161
Vendor/Entity Legal Name (if applicable): Carnes Funeral Home Inc.
MWDBE Contracted Goal (if applicable): 10%
MWDBE Current Participation (if applicable): 0%
Justification for 0% MWDBE Participation Goal: N/A - Goal is not 0% and is listed above
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent for approval of a renewal option with Carnes Funeral Home Inc. for decedent transport services for the Institute of Forensic Sciences (ARPA) for the period of October 31, 2024 - October 30, 2025 at a cost of $400,000 (230161), MWDBE Contracted Goal: 10%.
end
Background and Discussion:
The Harris County Institute of Forensic Sciences (HCIFS) opened a RFP for decedent pickup and transport
services, utilizing FY24 ARPA funding. After evaluation by HCIFS and Purchasing staff, the award was granted to Carnes Funeral Home, Inc. Carnes will provide decedent pickup and transport from hospitals, nursing homes, and certain death scenes within Harris County, upon request by HCIFS, to the Medical Examiner’s
Office. Services are to be provided 24 / 7 / 365 as needed by HCIFS and vendor staff will be trained by HCIFS to ensure all relevant policies and procedures are met. The Agreement will expire September 30, 2024, with
potential renewal periods.
Expected Impact:
Carnes will supplement the pickup and transport services already being provided by HCIFS Investigation staff.
It is anticipated that Carnes will be requested to pick up and transport up to 200 decedents each month on
behalf of HCIFS, thus freeing up HCIFS Investigation staff to focus on death scenes that require specialized training and service that HCIFS staff can provide - specifically, motor vehicle accidents, homicides, suicides,
and other traumatic deaths.
Alternative Options:
HCIFS would require additional employees and labor funding to provide these services. Without the additional resources, decedent pickup and transport would take several more hours than generally expected by the public.
Alignment with Goal(s):
X_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
6/27/2023 |
16 |
Project Approval for Advertisement |
|
10/31/2023 |
14 |
Contract Approved |
Location:
Address (if applicable):
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1000 - General Fund |
$150,000 |
$ |
$150,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$150,000 |
$ |
$150,000 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Request |
$ |
$ |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 9/19/2024
Anticipated Implementation Date (if different from Court date): 9/19/2024
Emergency/Disaster Recovery Note: COVID-19 related item
Contact(s) name, title, department: Julie Prine, Chief of Staff, Operations; Luke Herdrich, Senior Buyer, Purchasing
Attachments (if applicable): Letter