Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Housing and Community Development
Secondary Department Head/Elected Official: Thao Costis
Regular or Supplemental RCA: Regular RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Creative Software Solutions, LLC
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: Exempt - Sole Source
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a sole source exemption from the competitive bid requirements and a renewal option with Creative Software Solutions, LLC in the amount of $78,000 for enhancement, development and support services for the EZTransport system for the Housing and Community Development Department for the period of March 1, 2025 - February 28, 2026, Justification for 0% MWBE Participation Goal: Exempt - Sole Source.
end
Background and Discussion:
Request to renew vendor contract; Creative Software Solutions provides the Electronic Fare and Data Management System for the Harris County RIDES Program. Original contract awarded in 2010, the vendor was selected through the RFP competitive process. This renewal will exercise year 4 of 4 renewal options. Current term expires February 28, 2025. The system provides electronic fare cards and data management supporting the Harris County RIDES coordinated program which provides transportation services serving elderly, disabled, and venerable low-income populations. This service is provided by Federal Transit grant funding.
Expected Impact:
Continuation of data management and electronic fare cards using current vendor.
Alternative Options:
If the contract is not renewed, the program would not have an administrative management tool or electronic payment method for clients to travel.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
5/25/2021 |
244 |
Award |
|
2/22/2022 |
287 |
1st Renewal |
|
2/21/2023 |
356 |
2nd Renewal |
|
9/19/2023 |
347 |
3rd Renewal |
Location: N/A
Address (if applicable): N/A
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
Electronic Fare and Data Collection System |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$78,000 |
$78,000 |
$78,000 |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$78,000 |
$78,000 |
$78,000 |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
$ |
|
Grants - Proposed Budget (To be filled out by Grants staff only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 2/6/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Vernon Chambers, Assistant Director of Transit Services, HCD; Gustavo Castillo, Buyer, Purchasing.
Attachments (if applicable): Letter