Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Fire Marshal
Secondary Department Head/Elected Official: Laurie Christensen
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Contract - Award
Project ID (if applicable): 250073
Vendor/Entity Legal Name (if applicable): Velocity Business Products (Primary); ICON Office Environments (Secondary); Creative Offices Furniture, Inc. (Tertiary)
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: 0% - Drop Shipped
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent for approval of an award on the basis of lowest complete bid to Velocity Business Products (Primary); ICON Office Environments (Secondary); and Creative Offices Furniture, Inc. (Tertiary) in the amount of $769,741 for office furniture for the Fire Marshal's Office for the period of May 8, 2025 - May 7, 2026 with four (4) one-year renewal options (250073), Justification for 0% MWBE Participation Goal: 0% - Drop Shipped.
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Background and Discussion:
The Fire Marshal’s Office (FMO) requires office furniture to support staffing changes and replace worn items. Currently, each purchase involves soliciting multiple bids, which leads to delays, inconsistent pricing, and added administrative work.
Issuing a formal bid and awarding a contract to a qualified vendor will streamline procurement, ensure consistent pricing, and reduce lead times-allowing the department to operate more efficiently and responsively.
Expected Impact:
Awarding the contract to a vendor is expected to streamline the procurement process, reduce administrative burden, and significantly decrease lead times for acquiring office furniture. This will enable FMO to respond more efficiently to operational needs and support a more consistent and timely furnishing process.
Alternative Options:
In the absence of an awarded contract, FMO would need to continue soliciting multiple bids from various vendors for each purchase, which would likely increase inefficiencies and extend lead times for acquiring necessary office furniture.
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any): N/A
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Location: N/A
Address (if applicable): N/A
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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1000 - General Fund |
$ |
$769,740.85 |
$769,740.85 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$769,740.85 |
$769,740.85 |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$769,740.85 |
$769,740.85 |
$ |
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Grants - Proposed Budget (To be filled out by Grants staff only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 5/8/2025
Anticipated Implementation Date (if different from Court date): 5/8/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Bobby Cato, Fire Marshal’s Office; Luke Herdrich, Senior Buyer, Purchasing
Attachments (if applicable): Letter